Accounts, HR, and Admin Assistant Job Description

Job Title: Accounts, HR, and Admin Assistant

Reports to: Accounts & HR Manager

Location: Karama, Dubai, UAE

Job Type: Full-time

Summary

We are seeking a highly organized, detail-oriented, and proactive Accounts, HR, and Admin Assistant to provide comprehensive support across our finance, human resources, and administrative functions. The ideal candidate will be a versatile individual capable of managing diverse responsibilities, maintaining confidentiality, and contributing to the smooth and efficient operation of the office.

Preferably Southeast Asian

Key Responsibilities

Accounts Support

Assist with daily accounting tasks, including processing accounts payable and accounts receivable.

Prepare and process invoices, expense reports, and payment requests.

Conduct bank reconciliations and assist with month-end closing procedures.

Maintain accurate financial records and documentation, both physical and digital.

Assist in the preparation of financial reports as needed.

Liaise with vendors and clients regarding payment inquiries and discrepancies.

Manage petty cash transactions.

Human Resources Support

Assist with the recruitment process, including posting job advertisements, screening resumes, scheduling interviews, and conducting background checks.

Prepare new hire documentation and assist with onboarding new employees.

Maintain accurate and confidential employee records and HR databases.

Assist with payroll processing, including collecting time and attendance data, verifying information, and addressing employee inquiries.

Support benefits administration by assisting with enrollments, changes, and employee inquiries.

Help organize HR-related events, training sessions, and employee engagement activities.

Respond to employee queries regarding HR policies, procedures, and benefits.

Ensure compliance with relevant labor laws and internal HR policies.

Administrative Support

Provide general administrative support to the office and senior management.

Manage office supplies inventory, place orders, and ensure efficient use of resources.

Handle incoming and outgoing correspondence, including emails, calls, and mail.

Organize and maintain filing systems (both physical and electronic) with a high degree of accuracy.

Schedule and coordinate meetings, appointments, and travel arrangements.

Prepare presentations, reports, and other documents as required.

Maintain office equipment and coordinate maintenance or repairs as needed.

Greet visitors and provide general support to ensure a professional and welcoming environment.

Assist with various ad-hoc administrative tasks to ensure the smooth operation of the office.

Qualifications

Bachelor's degree in Accounting, HR, Business Administration, or a related field preferred

Experience: Minimum 1 Year Hands-on experiance

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Familiarity with accounting software (e.g., Odoo, Quickbooks) and HRIS systems is a strong plus.

Excellent written and verbal communication skills.

Strong organizational and time management skills with the ability to multitask and prioritize effectively.

High level of accuracy and attention to detail.

Ability to maintain strict confidentiality and handle sensitive information with discretion.

Proactive, resourceful, and able to work independently as well as part of a team.

Strong problem-solving skills and a positive, can-do attitude.

Desired Attributes

Knowledge of local labor laws and regulations (especially relevant for Dubai/UAE if applicable).

Ability to adapt to changing priorities and a fast-paced environment.

Customer service-oriented approach.

Job Type: Full-time

Pay: AED3,000.00 - AED3,500.00 per month

Application Question(s)

Dependent Visa
Exceptional written and verbal communication skills in English

Education

Bachelor's (Required)

Experience

Accounting & HR: 1 year (Required)

License/Certification

Graduation in Accounts/ HR / Business Studies (Required)

Work Location: In person