Executive Personal Assistant

Job TitleExecutive Personal Assistant – AI-Driven Investment Firm (Dubai)

About The Firm

We are a tech-innovative, AI-focused investment firm operating across multiple geographies, with a strong emphasis on data-driven decision making, alternative assets, and emerging markets. Our work combines institutional-grade financial analysis with cutting-edge AI and automation to build scalable investment and business operations platforms.

Role Overview

We are seeking a personal assistant to support the Founder across both professional and limited personal matters, ensuring seamless coordination of calendars, travel, information flow, and priority management. This role sits at the intersection of administration, technology, and finance, and is ideal for someone who is highly organized, tech savvy, and comfortable engaging with investment-related content.

Key Responsibilities

• Manage complex calendars, schedule meetings across time zones, and coordinate with internal and external stakeholders (investors, partners, advisors, and service providers).
• Arrange and manage international travel (flights, hotels, visas, local transport).
• Act as primary point of contact for calls, emails, and digital communication, filtering and prioritizing messages and ensuring timely follow-up.
• Prepare, edit, and format documents, presentations, and basic reports related to investment projects, real estate, and technology initiatives
• Maintain digital filing systems, shared drives, and knowledge bases to keep information searchable and structured.
• Support light financial and analytical tasks: updating tracking sheets, compiling data from platforms like Excel/Google Sheets, and assisting with expense and budget monitoring.
• Coordinate with distributed teams, vendors, and counterparties on operational tasks, including property management, technology rollouts, and project timelines.
• Conduct basic research (markets, counterparties, travel options, suppliers) and summarize findings clearly for decision-making.
• Handle confidential information with discretion, maintaining a high standard of professionalism and trust at all times.
• Tech & AI Expectations
• Confident user of modern productivity tools: Google Workspace or Microsoft 365, cloud storage, and digital collaboration platforms (e.g. Slack, Zoom).
• Comfortable working with task/project tools such as Airtable, Trello/Asana, or similar, and able to learn new systems quickly.
• Able to interface with AI tools (e.g. AI assistants, OCR/document-processing tools) for drafting, summarizing, and organizing information; no coding required but curiosity and willingness to learn are essential.
• Strong digital hygiene: version control of documents, structured naming conventions, and disciplined follow-up using technology rather than manual lists.
• Finance & Business Exposure
• Strong numeracy and comfort with basic financial concepts (spreadsheets, budgets, cashflows, and investment-related terminology).
• Ability to read and organize financial and commercial documents (contracts, property-related paperwork, investment memos) under guidance.

Prior exposure to finance, investments, or real estate is an advantage, but not mandatory if you can demonstrate analytical thinking and willingness to learn.

Requirements

• Based in, or willing to relocate to, Dubai; role is office-based with flexibility for remote work when travel is involved.3–5 years’ experience as a Personal Assistant, Executive Assistant, or similar role supporting a senior executive or entrepreneur.

Excellent written and spoken English; additional language skills are a plus.

High attention to detail, strong organisation skills, and the ability to manage multiple concurrent tasks without dropping the ball.

Proven ability to work in a fast-paced, ambiguous environment and maintain calm, structured execution.

High integrity, discretion, and reliability – you will be trusted with sensitive information and time-critical decisions.

Compensation

Base salary: AED 10,000 per month, depending on experience.

Discretionary performance-based bonus aligned with firm and individual outcomes.

Travel opportunities and exposure to cutting-edge AI, investment, and international business projects.