Receptionist, Administration & Procurement (2-Year Contract)

About Maybank SecuritiesMaybank Securities is a leading brokerage house and investment bank in ASEAN. Maybank Securities provides services in corporate finance, debt markets, equity capital markets, derivatives, retail and institutional securities broking and research.

Job Description

MSSG is looking for a Receptionist & Administrative Assistant to join our Administration & Procurement team. As the first point of contact, you will represent the organisation in delivering a professional and welcoming experience to clients, vendors, and employees, while also supporting day-to-day administrative operations to ensure the smooth running of the office.

You are expected to demonstrate excellent customer service and integrity, particularly in handling enquiries, issues, and complaints. Working closely with the Facilities Management team, you will help ensure a safe, pleasant, and positive workplace experience. You will also be guided on escalation procedures, incident reporting, and compliance with the firm’s safety guidelines and operational standards.

Key Responsibilities

• Your responsibilities include, but are not limited to:
• Greet visitors upon arrival in a friendly and professional manner.
• Handle incoming calls and forward calls appropriately.
• Maintain and update employee contact lists.
• Manage incoming and outgoing mail (internal and external).
• Coordinate facilities bookings (e.g. meeting rooms, event halls).
• Manage office feedback calls.
• Ensure office common areas and meeting rooms are neat and tidy.
• Assist in the coordination of event setups (e.g. caterers and vendors).
• Support simple logistics arrangements.
• Maintain pantry supplies and ensure cleanliness of the management office.
• Prepare and serve beverages when required.
• Assist with filing, documentation, data entry, and other general administrative duties.
• Support procurement and administrative matters as assigned.
• Perform ad-hoc administrative and operational duties assigned by the reporting manager.

Requirements

• Higher Nitec or Diploma qualification, preferably in Business Administration or a related discipline.
• Minimum 1 year of working experience in a corporate environment, preferably in a receptionist, front desk, or administrative support role.
• Experience in general administration, including facilities booking, housekeeping coordination, documentation, filing, and mail handling.
• Proficient in Microsoft Office applications.
• Strong attention to detail with good communication and interpersonal skills.
• Professional, proactive, and able to manage multiple operational matters effectively.
• Positive attitude with a strong customer service mindset.
• Fresh graduates are welcome to apply.
• We regret that only short-listed candidates will be notified.