CAPPS Financials Accounts Payable Analyst (PeopleSoft FSCM version 9.2)

Role: CAPPS Financials Accounts Payable Analyst (PeopleSoft FSCM version 9.2)

Location: Austin, TX (Hybrid)

Duration: Long Term

Responsibilities

• Performing highly advanced (senior-level) consultative services and functional assistance work related to supporting the CAPPS Program.
• Responsible for functional CAPPS Accounts Payable(AP) module subject matter expertise, including, but not limited to:
• Module Coordination and Expertise
• Production Support and Issue Resolution
• Configuration and Maintenance
• Business Process Leadership
• Change Management and Enhancements
• Testing (Functional and UAT coordination)
• Integrations with other Modules
• Compliance and Policy Alignment
• Training and User Support
• Reporting and Analytics
• Release Management and Patch Release
• Responsible for functional configuration skills, including, but not limited to:
• Accounts Payable module configuration and setup
• Vendor management and vendor location setup
• Voucher entry, processing, and approvals
• Voucher matching (2-way, 3-way, and 4-way matching)
• AP Workbench
• Batch EDI Voucher Processing.
• Excel Voucher Uploader.
• Single Payment Voucher processing
• Multi-Vendor Voucher Processing
• Invoice processing and exception handling
• Withholding setup and processing
• Payment cancellation and reissue processing
• CAPPS to USAS Voucher Processing
• CAPPS HX recycle Browser Knowledge
• Accounts Payable month-end and year-end activities
• AP integration with Purchasing, General Ledger, Asset Management, and Commitment Control
• CAPPS USAS T-Code Configuration
• CAPPS Systems Codes Configuration
• Open liability reconciliation
• AP reporting and inquiry tools
• Security roles and workflow approvals
• Integration with Cash receipts, Accounts Payable, Purchasing, Asset Management, and Project Costing
• Responsible for technical skillsets for applicable tools, including, but not limited to:
• Understanding Application Designer (records, fields, pages, components)
• SQR and BI Publisher report customization
• SQL Proficiency
• Understanding of PeopleSoft security, inclusive of State of Texas multitenancy requirements
• Planning, designing, developing, implementing, supporting, and maintaining the information technology security measures to safeguard system information.
• Responsible for monitoring all CAPPS AP batch jobs, including, but not limited to:
• Tracking job schedules
• Monitoring job execution
• Detecting and responding to failures
• Validating output
• Managing dependencies
• Performance tuning
• Documentation
• Proper communication and escalation
• Ensuring compliance when schedules must be altered
• Responsible for tools and environment knowledge, including, but not limited to:
• PUM (PeopleSoft Update Manager) and Change Assistant
• Fluid UI changes and page navigation
• Lifecycle management and selective adoption
• Elasticsearch/Search Framework
• Data migration and compare reports
• Responsible for cross-functional collaboration, including, but not limited to:
• Strong problem-solving and troubleshooting
• Requirements gathering for applicable break/fix or system enhancements
• Documentation and testing (UAT, regression testing)
• Incident management in systems like ServiceNow and BOSSDesk, with the ability to keep multiple systems synchronized with timely updates
• Communication skills when working with policy personnel, other analysts, 100+ agencies, and our Managed Services Tier 3 vendor.
• Understanding and accounting for interdependence on legacy systems (USAS, TINS, etc.).
• Providing structured cross-training to support junior analyst capability growth.
• Providing comprehensive training and support to agency personnel in accordance with established requests and organizational requirements.
• Responsible for project-level coordination and participation, including, but not limited to:
• Expansions that include additional module implementations or enhancements for agencies
• Understanding and accounting for interdependence on legacy systems (USAS, TINS, etc.).
• Cyclic processes such as fiscal year-end.
• State of Texas legislative changes, federal mandates, and third-party integrations.
• Performs all duties following CPA s processes, policies, and procedures within project scope and on schedule in accordance with milestones, deliverables, and due dates.
• Responsible for coordination of the Fiscal Year-End, including but not limited to:
• Planning, scheduling, and communicating
• Reconciliations and Verifications
• System Configurations and Maintenance
• Responsible for the CAPPS Financials functional design phase, which includes creating and/or reviewing Functional Design Documents (FDDs), performing functional configuration system changes, and other functional activities assigned. Functional configurations include, but are not limited to, PeopleSoft delivered features (e.g., Page and Field Configurator, Drop Zones, Event Mapping, Page Composer, and others).
• Performs all duties following CPA s processes, policies, and procedures within project scope and on schedule in accordance with milestones, deliverables, and due dates.
• Provides Level 2 Service Desk support, including complex ticket handling, advanced troubleshooting, clear documentation, and basic system configuration, all following established, auditable processes in coordination with a Managed Services vendor responsible for Tier 3 work.
• Responsible for ensuring that all digital products and content meet WCAG 2.1 accessibility standards. This includes maintaining perceivable, operable, understandable, and robust experiences for all users, regularly reviewing content for compliance, and implementing updates or remediation whenever accessibility issues are identified.
• Works under minimal supervision, relying on experience and judgment to plan and accomplish goals, independently performing a variety of complicated tasks. Established processes and procedures must be followed.
• Responsible for overseeing and acting as the first line of support to ensure that only accurate data is produced, security, including multi-tenancy, is enforced, that the system performs efficiently, and that all applicable policies are enforced.
• Performs all work in accordance with Information Technology Infrastructure Library (ITIL) principles and practices for IT activities such as IT service management (ITSM) and IT asset management (ITAM) that focus on aligning IT services with the needs of the business.
• Actively participates in CPA s Major Incident Management (MIM) process for P1 and P2 incidents according to module responsibilities.
• Participates in Disaster Recovery and Upgrade Testing activities.
• Makes presentations at CAPPS User Groups and the CAPPS Steering Committee as requested.
• Participates as directed in an annual SOC-1 attestation audit designed to ensure that controls are effectively designed and operated to ensure the accuracy and security of all information contained/processed via CAPPS. Any enhancements, process changes, or system fixes consider security, availability, processing integrity, confidentiality, and privacy as solutions are suggested, approved, and implemented.
• Performing other related Work as assigned.

Minimum Requirements

Required Skills

• 15+ years of experience with State of Texas policies and statewide ERP governance.
• 15+ years of experience using PeopleSoft technical tools, including App Designer, Integration Broker, SQR/SQL, BI Publisher, and SAP Business Objects.
• 12+ years of experience performing PeopleSoft system configuration and administration.
• 12+ years of experience supporting and managing Run My Jobs (RMJ) batch processing.
• 12+ years of experience implementing security best practices, NIST standards, and multi-tenancy for enterprise ERP environments.
• 12+ years of experience with the Accounts Payable (AP) module in PeopleSoft FSCM 9.2.
• 10+ years of experience supporting Texas State Government/Public Sector organizations in large statewide ERP environments (30+ agencies).
• 10+ years of experience with CAPPS Financials and CPA statewide financial systems.
• 10+ years of experience in ERP functional project management, strategic roadmap development, and stakeholder management.
• 10+ years of experience using PUM, Fluid UI, and Elastic Search.
• 10+ years of experience providing Tier 2 production support, Major Incident Management (MIM), and coordination with Managed Service providers.
• 10+ years of experience supporting Priority 1 & Priority 2 incidents and participating in Disaster Recovery exercises.
• 10+ years of experience preparing executive-level presentations, audit documentation, and open records request responses.
• 10+ years of experience interpreting vendor contracts and ensuring compliance with contractual obligations.
• 10+ years of experience gathering requirements, analysis, design, development, testing, and implementation for statewide systems including CAPPS, TINS, SPA, and USAS.
• 10+ years of experience planning and coordinating Fiscal Year-end processing at a statewide level.
• 8+ years of experience preparing WCAG 2.1-compliant documentation and deliverables.
• 3+ years of knowledge of ITIL, IT Service Management (ITSM), and IT Asset Management (ITAM).

Preferred Skills

• 12+ years of experience with the Asset Management (AM) module in PeopleSoft FSCM 9.2.
• 12+ years of experience with the General Ledger (GL) module in PeopleSoft FSCM 9.2.
• 12+ years of experience with the Purchasing/eProcurement module in PeopleSoft FSCM 9.2.
• 10+ years of experience supporting CPA legacy Statewide Financial Systems in a production environment.
• 6+ years of experience with the Accounts Receivable/Billing module in PeopleSoft FSCM 9.2.
• 6+ years of experience with the Inventory module in PeopleSoft FSCM 9.2.
• 6+ years of experience with the Project Costing module in PeopleSoft FSCM 9.2.
• 6+ years of experience with the Strategic Sourcing module in PeopleSoft FSCM 9.2.
• 6+ years of experience with the Travel & Expense module in PeopleSoft FSCM 9.2.