Human Resource Manager

Real Time Companies—position Description

JOB TITLE: HUMAN RESOURCE MANAGER, Phoenix AZ

REPORTS TO: Chief Financial & Operating Officer

POSITION OVERVIEW

The individual in this position is responsible to collaborate and oversight with the CFO on the Human Resource aspects of the company and the accompanying Business Operations activities and functions which support the daily operation of the business. Focus of this role includes organization, planning, direction, reporting, project management, project and initiative oversight and compliance.

For the success of this position, 3 specific areas of responsibility have been identified.

• HUMAN RESOURCES AND COMPLIANCE
• Conduct employee on/off boarding administration and compliance
• Oversee and manage integrity of employee data and documents/records (soft and hard copy)
• Manage Benefits
• Health Benefits Renewals and management of open enrollment
• Oversight and audit the coordination and updates of benefit portals when employees become/lose eligibility
• 401k: plan Administration, YE annual filings and audits, compliance, document management
• Ensure that RTC HR policies, procedures and protocols are complied with
• Ensure that RTC HR policies, procedures and protocols remain compliant with changing state/fed mandates/ laws in states where we have employees
• Manage HR legal documents and revisions (for employees and Independent Contractors)
• Assess HR policies and procedures and collaborate to make necessary improvements and implement efficiencies
• Export control administration compliance where relative to Human Resources & Recruiting
• Register new states for WC insurance
• Complete/ manage annual WC Audit and annual Renewal preparation
• Collect and track weekly Engineering timesheets & Work product progress reports
• Prepare Engineering on/off boarding documentation for project work
• Maintain client ID registrations for new engineer onboarding
• Participate in the investigation and guidance for disciplinary actions
• Obtain references and VOE’s (when applicable)
• HR, PR or Recruiting duties as needed and assigned
• PAYROLL
• Oversight, Audit (and become the Backup) for Multi state Payroll Processing (~45-65 employees)
• Register for company licenses, apply for withholding and UI in new states
• Work with PR Company to complete YE 1099 and W2 reporting
• Audit UI annual reports and rates
• Audit PR Company records for out of state filing and payment compliance
• Maintain time off tracking (PTO, PSL, ETO)
• RECRUITING AND RECRUITING ADMINISTRATION
• Recruit, onboard and train (when applicable) Business Operations personnel
• Serve as Technical Recruiting team backup (sourcing, scheduling)
• ATS Administration and Functionality management
• Maintain recruiting goals and actuals activity reporting
• Provide Engineering candidate onboarding status and information to hiring mangers
• Support staffing model planning and execution stages
• Schedule Engineering candidate pre-screens and interviews (if/when needed)
• Manage job portal listings within ATS and job posting portals (Indeed, LinkedIn)

The Successful Applicant Will Possess The Following Qualifications

• TECHNICAL SKILLS
• Bachelor’s degree in Human Resources or related field
• 5+ years of Payroll processing
• 10+ Years relevant and proven work experience in a corporate environment in dedicated HR Management role with same level of responsibilities in HR, Benefits and Recruiting
• 10+ Years relevant experience with Human Resource administration and compliance
• Professional Certificate in Human Resources Management a PLUS
• PHR Certification Required (active)
• SPHR Certification a PLUS (active)
• Fundamental knowledge of HR compliance, employment laws and best practices
• Fundamental knowledge or Health Benefits and 401k plan administration guidelines
• Certificate in Employee Relations Law Seminar a PLUS
• Fundamental knowledge of disciplinary investigations and documentation
• Strong experience in researching, writing and assessing Policies and Procedures for HR, Benefits, Recruiting, Payroll
• Intermediate=>Advanced user of MS Word, MS Outlook
• Intermediate=>Advanced user of MS Excel
• SOFT SKILLS
• Strong attention to detail and high % of accuracy in work product
• Strong analytical and judgement skills
• Ability to work with minimal up-front guidance and take ownership of work product and follow through
• Comfortable and well able to roll up sleeves be hands on
• Ability to take initiative and collaborate with needed parties to get issues resolved and goals accomplished
• Ability to effectively and consistently prioritize multiple projects simultaneously in a deadline driven environment
• Ability to be firm and professional; have strong follow-up ability with management, team members, clients, vendors
• Strong ability to assess a situation, do the research, gather the facts, collaborate with necessary parties if needed, and present the recommended solutions
• Desires to constantly develop skills and able to research information to identify best solutions and options
• Ability to take and give 360 degree constructive feedback with compassion, kindness and openness
• Able to motivate and support the team members when needed as well as help hold each other accountable
• Able to express their concerns as well as their ideas and opinions
• Uses professional verbal, written communication and interpersonal skills with a customer service focus
• Individual knows how to put their thoughts in writing, appropriate email etiquette, obtain confirmation of intended message for/from their audience
• Individual has comfort and ability to express themselves verbally
• Ability to work effectively in a very collaborative team environment, this role will interface closely with the RTCo team members
• Bring knowledge and creativity to the position as well as have the discipline to drive results and follow established processes
• Dynamic thinker, identify risks, and create & implement solutions
• Perseverance with assigned tasks and projects, stay focused with strong discipline

About The Company

Real Time Companies is the parent company of Real Time Consulting which exists to partner outstanding engineering talent to support our clients’ success. Unsurpassed service is delivered to our clients by upholding responsibility, teamwork and quality. Our primary commitment is to help our clients.

Since 1997, RTC has been protecting and enhancing lives with safe, reliable, innovative solutions, providing full life-cycle design, development and testing of embedded engineering systems and software solutions with Program Management and Consulting Services. Our employees average 20+ years of versatile and accomplished expertise to our clients, driving continuous innovation forward.

Employee’s innovative and analytical ideas are cultivated while maintaining the big picture vision in a fast-paced, changing environment. Our corporate values are to Uphold Responsibility, Support People, Promote Teamwork and Deliver Quality!

About The Position

Real Time Companies is searching for an individual who will succeed in a small, fast paced, constantly changing entrepreneurial environment. You must like and thrive on wearing multiple hats in a diverse position. You must be extremely comfortable with changing focus and at working on multiple tasks/projects at the same time, but prioritizing focus regularly.

You will have the chance to self direct your time and focus. You will have the opportunity to learn and work in a collaborative, inclusive, fast paced business.

You will serve as a manager on the team and will become heavily relied upon as a key player on the team and in the business.

You will have a team who you will also be able to rely on. If you like managing many different projects and responsibilities, are energetic, like working with a team with a high degree of integrity, are reliable, produce highly accurate work with defined deadlines, are a go getter and like to take initiative and figure things out on your own, this role is the right fit for you!

We have high standards but also expect you will have high standards for us. You will contribute to our ability to move the company forward and expand our footprint in the market, while you’ll add many bullet points to your resume.

We offer you a small, highly productive, committed, inclusive and collaborative team, where every member is a highly focused contributor. Only A players will love our environment. We offer 2 weeks PTO, 8 Holidays, Insurance Benefits =>Health 90%/ Dental 100%/ Vision 100%, 401K plan, flexible schedule, and professional office environment, with casual attire.

We currently operate under Covid restrictions, under such restrictions we offer our employees the safety of virtual work structure.

DURING COVID = RTC determines Covid restrictions based on various factors. For this position, job training and performance will occur virtually via MS Teams.

This will take place through screen share video meetings, problem solving video meetings, staff video meetings; all our documents utilize secured shared server folders; IT will provide equipment necessary to do your work from your AZ home and will coordinate with you to set up the hardware and software properly. RTC reviews our return to work strategy every few months.

To qualify for all positions with Real Time Companies, applicants must be legally authorized to work in the United States and should not require now, or in the future, sponsorship for employment visa status. Please be aware that Real Time Companies does not sponsor employment-based visas.

Additionally, certain positions with Real Time Companies that involve work with government entities may have more restrictive employment status requirements, such as U.S. citizenship, based on security clearance requirements or other governmental requirements. Real Time Companies is an Equal Opportunity Employer M/F/D/V.