POSITION SNAPSHOTLocation: Dubai, UAECompany: Nestle Dubai Manufacturing LLC & Nestle Middle East Manufacturing LLCFull-time
Position Summary
- To ensure smooth office operations and act as main point of contact for the assigned Nestle site(s). Oversee company procedures and day-to-day facility operation by managing suppliers.
- Support Nestle
s values by implementing office guidelines, “green” initiatives and providing regular feedback on the facility management companies performance.
- Get involved in related real estate transactions and capital projects if necessary (e.g. moves, refurbishment) and coordinate activities on site level.
- Keep track of general consumables (e.g. cleaning and hygiene, pantry, stationery) and related administrative tasks such as PR/PO/GR creation.
- Ensure that pre-defined financial targets are met and participate in budget forecasting exercises.A DAY IN THE LIFE …Develop site level implementation plan as per operational gaps, local business requirements
- Get involved in facility health and safety matters in cooperation with in-house SHE team Set and deploy local targets based on regional/country targets (incl. portfolio efficiency, workplace standard and if applicable sustainability targets)
- Preparation of annual location budgets as per contracts; services agreements, maintenance plan, asset replacement plans
- Safeguarding the pre-approved annual budgets are not exceeded, achieve pre-set savings targets Handling of petty cash
- Tracking of spending and cost bookings in owned cost centers and initiate necessary changes in alignment with the F&C organization
- Overlook the fixed asset transfers upon project closures and active involvement in the annual asset inventory reviews
- Monitor all facility services as defined KPIs and scope of local FM service contracts, payment and change terms
- Provide regular office performance reporting review and analysis to oversee the operations of third-party service providers Understand local health and safety requirements and ensure compliance with local regulations and/or Nestle standards
- Monitor deliverables by Landlords (maintenance and repair of critical building assets, fire safety standards)
- Make arrangements for site level end user surveys, interpret results and prepare recommendations accordingly
- Manage local workplace communication with internal Communication team, business and end-users
- Execute on Sustainability targets (if applicable), energy monitoring and promote sustainable building solutions
- What Will Make You Successful…Minimum 3-5 years’ experience in facilities management/ FMCG industry Preferred Good verbal, written and presentation communication skills with the ability to communicate with a wide variety of audiences.
Client relationship and senior stakeholder management / client service experience is requiredExperienced in financial management and budgeting while identifying cost savings/avoidance Good knowledge of local health and safety standards and regulationsTeam management experience is optional (incl. external suppliers and internal members of the workplace solutions organization)
