HR Administrative Assistant

Role: Regional HR Administrative Assistant (Freelance initially, potential full-time role from September)Location: Media City Office, DubaiSalary: AED14,0000 per monthStart Date: 5th August 2026 (tbc)Our client requires a Regional HR Administrative Assistant who could initially join us on a freelance basis, with the possibility of transitioning into a full-time position from September.

Job Description

This person would support the Regional HR Director across the Middle East region on a wide range of HR administrative activities, including:

Preparing employment contracts, amendments and HR documentation;Maintaining employee files and HR records;Supporting on-boarding and off-boarding processes;Coordinating visa, work permit and other employment-related documentation;Assisting with medical insurance and employee benefits administration;Managing leave and absence records;Updating HR systems and employee databases;Preparing HR reports and trackers;Supporting payroll administration and coordination with Finance teams;Organising and maintaining HR documentation and archives;

About you

Education &

Qualifications

• Bachelor’s degree in HR, Business Administration, or a related field.
• Professional fluency in English (written and spoken) is mandatory.
• Fluency in Arabic is highly advantageous but not required.
• Experience & Knowledge2+ years experience in an office administration or HR support role.
• Familiarity with Middle East culture or regional work environments.
• Technical & Core

Skills

• Proficient in Microsoft Office Suite, especially Excel, Word, and PowerPoint.
• Quick learner with the ability to adapt to HR software and databases.
• Excellent written communication skills for drafting basic contracts and letters.
• Strong organisational skills with the ability to manage physical and digital archives.
• Good numerical skills to assist with payroll and data tracking.
• Behavioural Traits
• High level of discretion and respect for employee confidentiality.
• Strong attention to detail when checking and inputting data.
• Positive attitude with a willingness to learn and take on new tasks.
• Ability to work effectively within a multicultural team.
• Strong time-management skills to meet administrative deadlines.
• Freelancer must have own UAE visa, medical insurance and be able to obtain an NOC