Operations & Administration Coordinator (UAE Nationals Only)

We are looking for a proactive and organised Operations & Administration Coordinator to support the smooth dayto-day running of our Dubai office. This role will provide office operations, employee coordination, and administrative support across the business, while also assisting senior stakeholders with day-to-day operational tasks.

This is a great opportunity for someone who is detail-oriented, enjoys working in a people-focused environment, and is interested in developing exposure to UAE PRO and immigration processes over time.

Key Responsibilities

• Support the day-to-day operations of the Dubai office, ensuring the workplace remains organised, stocked, and running smoothly.
• Coordinate office-related activities including meeting room bookings, deliveries, office supplies, snacks, and vendor coordination.
• Provide administrative support to senior stakeholders, including diary management, travel arrangements, expense submissions, and timesheet coordination.
• Liaise with building management, suppliers, and service providers regarding office access, parking, maintenance, and facilities matters.
• Support onboarding activities for new joiners, including office access setup, documentation coordination, and general employee support.
• Assist with UAE PRO and immigration-related administration (training will be provided), including visa documentation, renewals, and coordination with external providers.
• Maintain accurate records, trackers, and operational documentation while handling information confidentially and with attention to detail.

What We're Looking For

• Strong organisational skills and excellent attention to detail.
• Confident communication skills in English (written and verbal); Arabic is a must.
• Professional, approachable, and service-oriented mindset.
• Comfortable managing multiple tasks and priorities in a fast-paced environment.
• Familiarity with UAE administrative processes, labour regulations, or immigration procedures is advantageous.
• Willingness to learn and take ownership of operational and PRO-related responsibilities over time.
• We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information.
• These tools assist our recruitment team but do not replace human judgment.
• Final hiring decisions are ultimately made by humans.
• If you would like more information about how your data is processed, please contact us.