Executive Assistant

Company Description

Prima Luxury Real Estate is a boutique real estate brokerage and advisory firm based in Dubai, specializing in residential and commercial properties from both owners and developers. Since 2007, the company has focused on delivering exceptional, personalized service to clients around the world, with a strong emphasis on discretion, privacy, and confidentiality.

Prima Luxury provides end-to-end support, including buying, selling, leasing, and managing properties, as well as investment consulting in Dubai’s real estate market. The team of experienced professionals offers honest, well-researched advice on locations, feasibility, and return on investment to help clients make informed decisions.

Their commitment is to deliver a high-quality, secure real estate experience tailored to each client’s needs.

Role Description

The Executive Assistant at Prima Luxury will provide high-level administrative and organizational support to senior leadership in a full-time, remote capacity. Day-to-day responsibilities include managing calendars, scheduling meetings, coordinating travel arrangements, and preparing expense reports.

The role involves drafting and reviewing correspondence, maintaining confidential records, organizing digital files, and supporting preparation of presentations and reports related to real estate transactions and advisory work. The Executive Assistant will serve as a primary point of contact, ensuring clear communication between executives, internal teams, and external partners.

This position requires proactive problem-solving, prioritization of tasks, and consistent follow-through to help executives operate efficiently and focus on strategic initiatives.

Responsibilities

• Manage executive calendars, scheduling, appointments, and meeting coordination.
• Organize travel arrangements, itineraries, and expense reporting.
• Prepare meeting agendas, take notes, and follow up on action items.
• Draft, proofread, and manage professional emails, reports, and business correspondence.
• Create high-quality presentations for internal and external meetings.
• Conduct online research and compile information into concise reports and summaries.
• Maintain organized digital files, documents, and records.
• Coordinate with internal teams, clients, and external stakeholders.
• Support project management by tracking deadlines and ensuring timely completion of tasks.
• Identify opportunities to improve administrative processes through automation and AI tools.

Requirements

• Proven experience as an Executive Assistant, Personal Assistant, or Administrative Assistant supporting senior executives.
• Strong proficiency in Microsoft Office Suite, including:
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPointMicrosoft Outlook
• Experience creating professional presentations with strong visual and written communication.
• Proficiency with AI productivity tools, including:
• ClaudeChatGPTOther AI writing, research, and productivity tools
• Ability to use AI tools effectively for drafting documents, research, summarization, workflow automation, and improving productivity.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities with exceptional attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Strong problem-solving skills and the ability to work independently with minimal supervision.
• Comfortable working in a fast-paced environment while managing multiple priorities.