Administration and Data Officer: Alumni Office (Post Level 12)

• Department Description/Departement Beskrywing
• Faculty of Economic and Management Sciences
• Stellenbosch Business School
• Administration and Data Officer: Alumni Office (Post Level 12)(Bellville Park Campus)
• Ref. EBW04/171/0626Stellenbosch Business School (SBS) at Stellenbosch University (SU) was the first school from an African university to receive the prestigious Triple Crown of international accreditations, reserved for the top 1% of business schools worldwide.
• The School is committed to developing responsible leaders, and responsibility and sustainability are key differentiators in our programmes, research and social impact activities.
• We aim to provide a stimulating, inclusive and multicultural environment in which to shape future leaders through our teaching, and to inform them through our academically-rigorous and societally-relevant research.
• We welcome applications from candidates who seek to make a difference through their professional endeavour, engage with society, and help us to be recognised as a source of value for a better world.

The main purpose of this position is to fulfil identified administrative responsibilities and administer the data requirement of the Alumni Relations Office. The profile of the work requires a combination of data management, administrative, interpersonal, and technical skills, and includes a creative work attitude.

The incumbent will be an individual who has demonstrated the ability to work independently and as part of a team, the ability to use initiative and be flexible, and the ability to work under pressure with meticulous accuracy in a deadline-driven environment.

The incumbent must be willing to work flexible hours when the need arises. To work in the University environment, the incumbent must have an excellent ability to work with people and within groups, have good communication skills, be a good listener, and be interested in serving the University community.

The Administration and Data Officer reports to the Manager: Alumni Relations, and the Coordinator: Alumni Relations for performance and operational purposes.

Duties/PligteMaintaining and regularly updating the alumni database to ensure accurate and current Stellenbosch Business School alumni records.

Extracting, analysing, and segmenting alumni data to support targeted communication, engagement, and stakeholder interventions.

Maintaining and administering the applicable and related data platforms.

Supporting the administration of digital communication and social media platforms for alumni engagement.

Administering and responding to queries received through the alumni platforms and mailboxes.

Assisting with central electronic communication processes, including newsletters, campaigns, and alumni updates.

Liaising with internal and external stakeholders to support data administration, reporting, and operational processes within the Alumni Office.

Providing general administrative support to ensure the efficient functioning of alumni relations and stakeholder engagement activities.

Job Requirements/Pos VereistesAt least an NQF Level 5 qualification in a relevant field.

Computer literate in MS Office (Word, Excel, PowerPoint and Outlook) with advanced Excel skills.

Experience in Dynamics 365 CRM, SUNStudent, HTML + CSS, social media and WordPress is essential.

At least two years' experience in administration, data administration, customer relationship management systems and/or digital platforms.

The ability to use virtual meeting and data platforms.

The ability to work and function in a multicultural, multilingual environment as part of a team, and to work under pressure.

Enthusiastic, self-motivated, organised, methodical and accurate.

Excellent communication skills.

Recommendation/AanbevelingProven track record and portfolio of data administration and digital content created.A digital, social media and/or other relevant analytics certificate.

How To Apply/Hoe Om Aansoek Te Doen#PSSThe University is committed to employment equity (EE), and appointments will be made in line with the institutional EE Plan.

Stellenbosch University reserves the right not to make an appointment.

Your application, comprising a comprehensive curriculum vitae (including the names and email addresses of at least three references), must reach the University before or on the closing date in the advertisement.

Apply online at https://www.su.ac.za/en/careers-su by clicking "Apply now" at the top to the right of the page for the specific vacancy.

The University reserves the right to investigate qualifications and conduct background checks on all candidates.

If you have received no feedback from the University after four to six weeks of the closing date, kindly accept that your application was unsuccessful.

• Enquiries/Navrae Enquiries about this post: Ms C Cronjé on 021 918 4259, or at ccronje@stellenboschbusiness.ac.za
• Enquiries about remuneration/benefits and technical assistance with the electronic application process: Human Resources Client Services Centre on 021 808 2753 (Stellenbosch), or 021 938 9636 (Tygerberg), or at sun-e-hr@sun.ac.za
• Currency
• ZAR Commencement Date01-Aug-2026 Closing Date15-Jul-2026 Amount of Travel Work At Home