Position Title: Project Manager
Reports To: Principal
Status: Full time, salaried
Salary Range
$93,600 - $108,160/year, paid semi-monthly (1st and 15th)
Pay Rate: Commensurate with experience.
Location: On site, Monday – Friday, 8:30am – 5:00pm
Benefits
Vacation and holidays, Health, Dental, Vision, 401K plan with profit sharing program, regular team outings, annual professional development stipend.
Position Purpose: The Project Manager is responsible for the execution of all design projects, ensuring timelines, purchasing, budgets, and installations are delivered accurately, efficiently, and with a high level of accountability. This role serves as the primary operator of project execution, translating design intent into actionable plans and maintaining momentum across all phases of a project.
This is a project-focused role.
ESSENTIAL FUNCTIONS include but are not limited to
Project Leadership & Execution
- Own project timelines from concept through installation.
- Develop and maintain detailed, accurate project schedules
- Coordinate internal team workflow to ensure deadlines are met
- Lead weekly project status and expediting meeting
- Maintain accurate Asana tracking of tasks and timelines
- Identify, communicate, and resolve project-level risks proactively
Purchasing & Order Management
- Own the full purchasing lifecycle from quote to delivery
- Own financial and inventory binder filing and organization
- Review and approve all Purchase Orders for accuracy and completeness
- Review and approve Client Order pricing in collaboration with the Designer
- Support Client Order development with retail quote requests and data entry as needed
- Manage vendor communication, order tracking, and expediting
- Maintain accurate and up-to-date expediting and studio inventory records in Studio Designer
- Resolve vendor QC issues, damages, and order discrepancies in a timely manner
- Manage accurate and timely monthly client Reimbursable Invoice creation and payment processing.
- Manage studio Inventory documentation and storage
- Manage and document studio’s storage items, both inventory and supplies
Budget & Financial Coordination (Project-Level)
- Attend client meetings, prepare meeting minutes, and create task lists for distribution using Asana.
- Ensure design selections align with approved budgets
- Coordinate with Admin/Accounting on invoicing timelines and accuracy
- Oversee timely and accurate vendor payments in coordination with Admin/Accounting
- Create accurate and timely monthly Client Reimbursable invoices
- Review monthly client Design Time invoicing for expediting and installation-related accuracy
- Enter accurate and timely monthly client Design Time information.
- Identify and flag financial discrepancies or risks early
Installation & Logistics
- Plan and manage all project installations from scheduling through completion
- Receive and inspect all project items delivered to Studio Munroe
- Coordinate vendors, deliveries, and site logistics
- Manage warehouse coordination and delivery timelines
- Oversee installations onsite as needed
- Ensure quality control and resolution of any installation issues
- Communicate professionally and clearly with clients regarding installations and quality control items
- Track installation process improvements and contribute to updates in Trainual and internal processes
Process Development (Project-Level)
- Build and document vendor communication protocols
- Improve expediting tracking systems for ongoing enhanced usability
- Standardize installation timelines + checklists
- Standardize quoting and ordering process
- Build vendor coordination templates
- Define QC process and issue resolution protocol
- Create documentation standards
- Train designers on: Better spec documentation, cleaner handoffs, budget awareness
QUALIFICATION STANDARDS
- 4+ years of project management experience in interior design or a related field
- Strong operational, financial, and logistical competency
- Proficiency in Studio Designer preferred
- Highly organized with strong attention to detail
- Strong communication and problem-solving skills
- Ability to manage multiple projects and deadlines simultaneously
PHYSICAL DEMANDS
- Most work tasks are performed in a space where the environmental conditions vary widely.
- Must be able to stand for up to 8 hours per day.
- Must be able to exert well-paced ability to reach other departments of the property or other areas on a timely basis.
- Must be able to lift up to 35 lbs.
- Must be able to move items weighing in excess of 50 lbs. routinely.
- Must be able to bend, stoop, squat and stretch to perform daily tasks.
- Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity
- Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates.
- Vision occurs continuously with the most common visual functions being those of near vision and depth perception.
- Requires manual dexterity to use and operate all necessary equipment.
- Must have finger dexterity to be able to operate basic design equipment.
- Must be able to work well under pressure managing multiple deadlines.
- Ability to work with potential allergenic properties inherent in various materials.
TO APPLY, provide a cover letter with the following
- 2-3 professional references
- Answer the question: What was the last design book you purchased that impacted your work?
- Salary request
