Senior Accountant - Finance & Trust Operations

RS Law Professional Corporation | Finance & Trust Operations

Position title: Senior Accountant

Department: Finance & Trust Operations

Employment type: Full Time

Location: On-site/Hybrid

01— POSITION OVERVIEW

RS Law Professional Corporation is a leading collections law firm serving major Canadian financial institutions. We are seeking a detail-oriented and highly organized Trust Accounting & Payments Analyst to join our Finance & Trust Operations team.

This role is central to the firm's daily financial operations. The successful candidate will be responsible for processing inbound and outbound payments across multiple channels, maintaining accurate trust account records, and ensuring timely reconciliation across our accounting systems.

Working closely with internal teams and external stakeholders, this individual supports seamless and accurate money movement on behalf of our institutional clients.

02 —RESPONSIBILITIES

Payment Processing & Reconciliation

• Process and reconcile incoming payments received through multiple channels, including electronic transfers, direct bank payments, and physical instruments
• Verify payment details against internal records, investigate discrepancies, and escalate unresolved items in a timely manner
• Maintain accurate daily logs and tracking records for all processed transactions
• Confirm receipt of funds and communicate with relevant internal teams upon completion

Outbound Payment Administration

• Process outbound payment instructions received from authorized parties, ensuring accuracy of amounts, references, and recipient details
• Prepare and submit payment files to the firm's banking partner in accordance with established procedures and deadlines
• Coordinate with Finance and operations staff to obtain approvals and distribute payment confirmations
• Update internal records to reflect payment status and archive documentation appropriately

Trust Account Management

• Record all trust deposits and withdrawals accurately in the firm's legal accounting software
• Apply correct transaction dates, payment methods, and reference identifiers to each entry
• Perform regular reviews to ensure trust records are reconciled and complete
• Coordinate with internal staff to resolve duplicate entries or missing matter information

General Ledger & Accounting Entries

• Post receipts and disbursements in the firm's accounting system, ensuring proper allocation to the correct client or matter
• Maintain organized records and update tracking files to confirm completion of all postings
• Support the Finance team with period-end reconciliation activities as required

Reporting & Internal Collaboration

• Prepare and distribute periodic payment summaries and activity reports to Finance and operations management
• Respond to payment-related inquiries from internal stakeholders professionally and in a timely manner
• Identify and escalate process exceptions, potential errors, or operational risks
• Support continuous improvement of payment workflows and documentation standards

03 —QUALIFICATIONS

Required

• Minimum 4 years of experience in an accounting, bookkeeping, or financial operations role
• Experience with trust accounting, legal accounting software, or equivalent financial management platforms
• Advanced proficiency in Microsoft Excel, including structured data entry and financial templates
• Familiarity with Canadian banking systems and electronic payment processing
• Demonstrated accuracy and reliability in a high-volume transaction environment
• Strong organizational and time management skills, with the ability to manage concurrent workstreams
• Professional written communication skills for internal and external correspondence

Preferred

• Experience with QuickBooks Online or a comparable general ledger platform
• Experience with Cosmolex or similar software is desirable.
• Background in a law firm, collections agency, or financial services environment
• Familiarity with EFT, wire transfer, and Interac e-Transfer processing in a business context
• Post-secondary education in Accounting, Business Administration, or a related discipline

04 —COMPETENCIES

COMPETENCY

DESCRIPTION

Accuracy & Attention to Detail

Maintains a low error tolerance when handling high volumes of financial transactions.

Process Adherence

Follows established procedures for each payment type and escalates exceptions appropriately.

Time Management

Prioritizes daily tasks and consistently meets same-day processing deadlines.

Problem Solving

Investigates payment discrepancies methodically before escalating unresolved items.

Collaboration

Works effectively across Finance, legal, and operations teams throughout the organization.

Discretion & Confidentiality

Handles sensitive client and financial information with professionalism and integrity.

Artificial intelligence is not used to screen, assess or select applicants. The posting represents a current, active vacancy. Expected salary range is $65,000 - $75,000.