Job Description

Job Purpose

The Executive Assistant will have a broad set of responsibilities that range from supporting the Senior Leadership Team, to supporting the day-to-day operations of the larger School Leadership team. This position requires exceptional organizational skills, attention to detail, and the ability to multitask and prioritize tasks efficiently.

Devising and maintaining office systems, including data management and filing;Take notes at meetings or provide general assistance during presentations.

Screening telephone calls, enquirers and requests, and handling them when appropriate;Meeting and greeting visitors at all levels of Seniority.

Organizing and maintaining diaries and making appointments.

Dealing with incoming email, faxes and post, often corresponding on behalf of the SLT.Organizing and attending meetings and taking dictation and minutes; - Organising and facilitating meetings, workshops, and events involving the secondary schools' leadership team, ensuring accurate filing and distribution of meeting minutes.

Identify, prepare, and compile necessary materials to ensure the SLT has the appropriate information for meetings, reports, presentations, and special projects.

Responsible for organizing and maintaining the SLT’s diary, managing e-mail, school communications, distributing minutes, organizing school events, and a range of further administrative responsibilities as required.

Ensure necessary records are maintained that can readily provide current, accurate and accessible informationProvide coordination support to the Senior Management Team and academic staffAssist in budget management and financial record-keeping, tracking expenses, reconciling accounts, and processing purchase orders as needed.

Own and improve existing processes that support the School Leadership team; andSupport the SLT members with various ad-hoc projects and other administrative duties as needed.

Job SpecificationWe will be excited to hear from you if you :Are a Graduate in any discipline, preferably Business Administration with a minimum of 5 years of professional administrative experience working effectively in a dynamic and in a cross-functional environment.

Experience in a school or an education sector in the UAE is preferred but not essential.

An excellent communicator, both written and verbal, and have experience building interpersonal relationships with diverse audiences.

Ability to effectively communicate information and ideas in written and verbal format, and build and maintain relationships.

Good technical understanding and should be able to grasp, understand & use various software & toolsAbility to work effectively in a cross-functional team environment.

Ability to manage and prioritize multiple projects and tasks simultaneously.

Experience in writing business correspondenceStrong computer skills with demonstrated proficiency in Word, Excel, PowerPoint etc.

Ability to take initiative to manage workflow and priorities
Excellent organizational skills and multi-tasking ability
Excellent interpersonal skills with the ability to work effectively with all levels of staff and management
Sound judgment and ability to maintain confidentiality.

This is a local contract with no benefits.

Candidates are invited to complete our Online Application by visiting: http://forteseducation.com/Careers/Current-Openings

Job Details

Role Level: Not Applicable Work Type: Full-Time Country: United Arab Emirates City: Dubai Company Website: www.forteseducation.com

Job Function

Administrative Support Company Industry/Sector: Primary and Secondary Education

What We Offer

About The Company

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