Design Studio Assistant (Operations)

Location: Southbank, LondonCompensation: £32,300 / yearDescriptionWe are currently looking for a Design Studio Assistant to join our Design & Brand team on a full time permanent contract.

As the Design Studio Assistant, you will be the backbone of the studio's project processes, handling day-to-day administrative tasks to keep projects flowing smoothly. You will be instrumental in the print commissioning process, acting as the primary point of communication between our design team, our colleagues, and our suppliers.

Please download the attached Job Description for a full overview of this role's responsibilities.

If you are viewing on a job board, please paste the following URL into your browser to find the original advert: careers.southbankcentre.co.ukThe annual salary stated is based on the Full-Time Equivalent (40 hours per week). If the job is part-time, the weekly hours will be stated within the advert.

The deadline for applications is 23:59 on the closing date for the job posting.

Please note, applications sent via Email or 3rd party agencies will not be considered.

Need reasonable adjustments? Please contact us so we can help make the application process accessible to you. Be sure to include the job you are applying for and your full name.

We welcome applications from all backgrounds. By attracting people with diverse attitudes, opinions and beliefs we can continue to look at the world with fresh eyes and find new ways of doing things. The Southbank Centre is a warm and welcoming place to work, with great aspirations and ambitions to create great and accessible work for all.

We pride ourselves in building a supportive environment to enable the development of our colleagues.

Key Responsibilities

• Executing the administrative steps of the print commissioning process, including daily communication with print and signage suppliers, requesting print quotes, sending artwork files, securing proofs, and coordinating delivery and installation.
• Generating Purchase Orders (POs) using internal clients' budget codes and tracking invoices for payment, in coordination with the Design Studio Manager.
• Updating and tracking job progress in the project management tool, Asana.
• Responding to general enquiries to the Design Studio inbox where necessary, and directing stakeholders to the correct designer or member of the team.
• Assisting in the freelance process, including setting freelancers up on our finance system, amending and sharing contracts, and sharing design files.
• Skills & Experience
• Able to demonstrate a methodical and accurate approach to administrative tasks and a fastidious attention to detail.
• Demonstrable communication and interpersonal skills, with the ability to communicate clearly and professionally with external suppliers and internal stakeholders.
• Well-organised with demonstrable time management skills and ability to manage a variety of tasks simultaneously.
• Able to work quickly and accurately on multiple tasks in a busy environment.
• Proficiency in using the Google Suite (or transferable knowledge from other administrative software) for email, document creation, and data management, and experience using or a willingness to learn a project management tool such as Asana.

Benefits

• As well as working at one of London's most popular and exciting sites the successful candidate will also benefit from the following:A min 5% pension contribution (going up to 9% depending on employee contribution), from day 1 of employment28 days annual leave, plus bank holidays
• Hybrid working model (3 days office working, 2 days from home)
• Enhanced sick pay
• Enhanced family leave benefits
• Up to 30% discounts at onsite retail, food and beverage vendors
• Staff ticket offers for SC events
• Free entry to Hayward Gallery
• Free/discounted entry with other reciprocal organisations
• Free staff yoga