Family Office & Business Operations Manager

Family Office & Business Operations Manager

Location: Los Angeles, CA

Employment Type: Full-Time

We are a multidisciplinary design company seeking an experienced, highly organized, and proactive Family Office & Business Operations Manager to oversee the operational, administrative, financial, and property management functions that support our business and leadership team.

This is a high-responsibility role for someone who thrives in a dynamic environment and enjoys bringing structure, organization, and efficiency across multiple areas of responsibility. The role includes oversight of business operations, commercial property management, financial coordination, executive support, and select personal administrative matters for ownership.

The ideal candidate is resourceful, detail-oriented, professional, discreet, and comfortable managing multiple priorities simultaneously.

Responsibilities

Business Operations & Administration

• Oversee day-to-day administrative and operational functions across multiple business entities
• Manage business licenses, LLC renewals, DBA filings, and regulatory compliance
• Coordinate sales tax filings and maintain corporate documentation
• Manage vendor relationships, office systems, and operational processes

Accounting & Financial Administration

• Reconcile company and employee credit card expenses
• Collect and organize invoices, receipts, and financial documentation
• Support bookkeeping, journal entries, and financial record maintenance
• Review and organize incoming mail, bills, and correspondence
• Coordinate with CPAs and financial professionals and prepare documentation for tax filings and reporting

Commercial Property Management

• Oversee administrative and operational management of a portfolio of commercial properties and tenants
• Coordinate tenant onboarding, leases, insurance documentation, and ongoing tenant communication
• Manage vendors, maintenance coordination, building issues, and operational needs
• Assist with loan applications, refinancing, and property-related documentation

Insurance, Asset & Compliance Management

• Manage business, property, and vehicle insurance renewals and administration
• Coordinate vehicle titles, registrations, and related documentation
• Maintain corporate records and compliance filings

Human Resources & Internal Support

• Support employee onboarding and HR administration
• Maintain internal records and operational systems

Executive & Personal Support

• Coordinate scheduling, appointments, and administrative matters for company leadership
• Assist with select personal administrative and household-related coordination
• Handle confidential information with professionalism and discretion

Qualifications

• 5+ years of experience in operations, family office administration, executive support, property management, accounting administration, or similar roles
• Strong organizational and project management skills
• Ability to manage multiple priorities independently
• Experience working with CPAs, attorneys, banks, vendors, and consultants
• Familiarity with bookkeeping and financial coordination
• Excellent written and verbal communication skills
• Strong proficiency in Microsoft Office, Google Workspace, and QuickBooks preferred
• Highly detail-oriented, proactive, and resourceful

Compensation

Competitive salary based on experience, responsibilities, and qualifications.

Pay: $70,000.00 - $100,000.00 per year

Benefits

• Flexible schedule
• Paid time off

People with a criminal record are encouraged to apply

Work Location: Hybrid remote in Los Angeles, CA 90069