Production Project Coordinator

At Outform Group, our guiding philosophy is Dare To Innovate.

Outform Group specializes in creating tangible consumer engagements that elevate, connect and humanize brand experiences. We unite leading experts in research, strategy, design, innovation and manufacturing, who work together to create unforgettable brand experiences.

Lean, interdisciplinary teams work in close collaboration with clients, helping them to solve their user’s biggest problems. Our user-centric, data-driven approach focuses on creating a seamless experience across different environments.

Job Summary

We are seeking a highly organized and detail-oriented Production Project Coordinator to support the execution of retail display and fixture programs from concept through production and delivery. This role partners cross-functionally with project managers, design, engineering, and external vendors to ensure timelines, budgets, and deliverables stay on track.

This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys driving projects forward through strong coordination and communication.DIRECT REPORTSNoneSCOPE & ACCOUNTABILITYThe Production Project Coordinator is responsible for supporting production project execution across multiple concurrent programs.

This role ensures accurate tracking of timelines, deliverables, and documentation while maintaining strong communication across internal teams and external vendors. The position plays a critical role in keeping projects organized, on schedule, and aligned with operational and client expectations.

Key Responsibilities

• Project Coordination Support Production Project Managers in end-to-end project execution including development, production, and delivery phases
• Maintain project schedules, track milestones, and drive on-time completion
• Monitor project progress and communicate updates to internal stakeholders
• Assist with order tracking and vendor follow-ups on estimated timelines (ETAs) Coordinate shipping, tracking, and delivery updates Support inventory tracking and replenishment efforts Team & Administrative Support Provide day-to-day support to project managers and cross-functional teams Coordinate meetings, schedules, and team communications Systems & Documentation
• Enter and maintain accurate project data in internal systems (ERP, Smartsheet, etc.)
• Prepare purchase order requests, invoices, and production-related documentation Maintain organized and accurate project files and records
• Identify opportunities for process improvements and support efficient workflows KEY INTERFACES (NON-REPORTING)
• Production Project Managers
• Design Team Engineering Team Supply Chain / Logistics
• Vendors and Manufacturing Partners Finance (for invoicing and purchase orders) KEY PERFORMANCE INDICATORSSuccess in this role will be measured against metrics including but not limited to:
• On-time project milestone completion Accuracy and timeliness of project documentation and data entry Effectiveness of communication and coordination across teams
• Vendor responsiveness and adherence to timelines
• Inventory accuracy and order tracking efficiency
• Contribution to process improvements and operational efficiency

Qualifications

Required

2+ years of experience in a coordinator, administrative, or project support role Strong organizational and multitasking skills Excellent attention to detail and follow-through Strong communication and interpersonal skills Proficiency in Microsoft Office (Excel required)

Preferred

Experience in manufacturing, production, or retail displays Familiarity with project management tools and ERP systems Exposure to logistics, supply chain operations, or technical drawings LEADERSHIP ATTRIBUTES & PERSONAL CHARACTERISTICSHighly organized with the ability to manage multiple priorities simultaneously Proactive and solution-oriented mindset Strong sense of accountability and ownership of tasks Effective communicator who can collaborate across diverse teams Detail-oriented with a focus on accuracy and quality Adaptable and comfortable working in a fast-paced, evolving environment

Essential Functions

• Working conditions are in a normal office environment.
• While performing the duties of this job, the employee is regularly required to walk, sit, and stand, using hands to handle, finger, or feel objects, tools, or controls.
• Occasionally, the employee must crouch or kneel.
• The employee must occasionally exert or lift up to 20 pounds.
• Requires long periods of time working at a computer.
• Travel up to 15% of the time is required and is an essential function of this position.DISCLAIMERThe above information has been designed to indicate the general nature and level of work performed by employees within this classification and may be amended at any time at the sole discretion of the Employer.
• It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.