PLEASE NOTE: WE ARE NOT ACCEPTING ANY 3RD PARTY SOLICITATIONS. ANY SUCH INQUIRIES WILL NOT BE CONSIDERED OR RECEIVE A RESPONSE. WE CAN ONLY WORK WITH DIRECT APPLICANTS WHO ARE AUTHORIZED TO WORK IN THE US WITHOUT SPONSORSHIP. THIS IS AN ON-SITE ROLE FOR LOCAL CANDIDATES ONLY.
SOFT's client located in Philadelphia, PA is looking for a Financial Operations Analyst for a long term contract assignment.
Overview
We are seeking a detail-oriented Financial Operations Analyst to join our team on a contingent basis. This assignment will support the accuracy and timeliness of our daily financial operations by providing reconciliation support. Responsibilities include completing same-day reconciliation of accounting transactions to maintain well controlled processes and accurate financial reporting.
Primary Responsibilities
Daily Transaction Processing & Monitoring
- Monitor and process ACH activity, accepting or rejecting transactions as appropriate
- Review daily ACH advices from branch location, determine ownership, and provide timely acknowledgments
- Monitor credit card processing activities, record transactions, and reconcile related accounting entries and ACH payments
- Report credit card activity to host departments, maintain registration logs, and distribute service charges based on departmental usage
- Review daily credit card transaction emails and process corresponding Workday entries
- Monitor system for incoming wire transfers and process related accounting; return unrecognized or misdirected wires
- Create wire transfers, including IRS payments for accounts payable unit (FMSSC) upon request
- Process and reconcile check deposits with client; mail checks and send processing reminders
Accounting & Reconciliation
- Perform data entry of accounting transactions into Workday and other Bank accounting systems
- Ensure timely settlement of all entries and close General Ledger's Transaction Processing Units (TPUs) in the client’s accounting system (EASy) daily
- Monitor settlement status of the Bank's TPUs daily
- Maintain and update subsidiary ledgers for multiple general ledger accounts
- Research and reconcile account discrepancies in a timely manner
- Monitor and clear undistributed net income daily
- Update records for weekly Treasury remittances
- Perform supplemental Late GL process tasks not absorbed by shared services
- Maintain detailed allocation tables by Bank for allocated general ledger accounts
- Enter monthly entries into Workday for Bank departments as needed
Compliance & Documentation
- Review accounting checklists to ensure compliance with established procedures
- Coordinate with Legal on updates to W 9 and PA tax exempt forms and distribute them to departments upon request. Prepare year-end listings of potential unclaimed property.
- Verify work performed by others (such as Working Trial Balance WTB details) when necessary
Specialized Tasks
- Process incoming departmental mail and distribute accordingly
- Process checks received related to supplier invoices
- Prepare manual entries for expected reimbursement travel receivables
- Generate monthly Travel Aged Receivables reports and coordinate department follow-up
- Monitor city wage tax account and ensure FMSSC completes online payments
- Process business use and occupancy tax payments on the City of Philadelphia's website
Records Management
- Provide operational support for physical records archiving
- Coordinate departmental activities related to archiving physical records
- Box and ship physical records to Iron Mountain
- Process annual disposition lists from Records Management
Required Qualifications
- 2 years of experience in financial operations, accounting, or related field
- Proven experience with financial transaction processing and reconciliation
- Proficiency in accounting systems, particularly Workday
- Strong attention to detail and accuracy
- Excellent organizational and time management skills
- Ability to work independently and meet daily deadlines
- Experience with ACH, wire transfers, credit card processing, and check handling
- Strong analytical and problem-solving abilities
- Effective written and verbal communication skills
Preferred Qualifications
- Familiarity with treasury operations and general ledger accounting
- Prior experience in a bank or government institution
- Knowledge of records management practices
Top 3 skills
1- Accounting transaction experience
2- General ledger reconciliation
3- Adaptable to changes
