Group Finance Specialist

About KayanaKayana is one of the fastest-growing companies, empowering small and medium-sized businesses with cutting-edge technology to compete with larger enterprises in the ordering and payments space. As a disruptive force in the industry, we provide everything from essential point-of-sale systems to advanced solutions like self-service kiosks, enabling brands to scale and succeed.

Our mission is simple

to help businesses thrive through innovative technology. With operations across the USA, UK, Europe, Australia, and the Middle East, Kayana is proud to foster an inclusive and dynamic culture. Every employee is supported with a personalized development plan, offering clear and achievable career paths for long-term growth.

Role Overview

We are seeking a highly organized, proactive, and detail-oriented Group Finance Specialist to support the financial operations of multiple companies within our group.

Reporting directly to senior management, you will play a key role in ensuring the smooth coordination of company payments, financial commitments, renewals, subscriptions, and day-to-day finance administration across the business. You will work closely with internal stakeholders, suppliers, banks, and external finance partners to ensure all financial obligations are managed accurately and on time.

This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes ownership of ensuring that nothing falls through the cracks.

Important Work Arrangement NoteThis role requires full-time, on-site work from Monday to Saturday (6 days a week). Candidates should be comfortable with a fully office-based setup, as remote or hybrid work is not available for this position.

Key Responsibilities

• Finance Operations
• Manage and coordinate payment requests across multiple group companies.
• Prepare payment schedules and supporting documents for management approval.
• Ensure supplier invoices and company expenses are processed accurately and on time.
• Monitor recurring payments, subscriptions, and contractual financial obligations.
• Track outstanding payments and follow up with relevant stakeholders where required.
• Maintain complete and accurate records of all payments and supporting documentation.
• Financial Coordination
• Coordinate with internal finance teams and external accountants regarding payment matters.
• Assist in monitoring company cash flow requirements and upcoming financial commitments.
• Prepare weekly and monthly payment reports for management.
• Maintain financial trackers and ensure records are kept up to date.
• Support month-end and year-end finance activities as required.
• Company Administration
• Monitor and manage licence, permit, insurance, visa, software subscription, domain, and other company renewals.
• Maintain a comprehensive calendar of financial deadlines and compliance obligations.
• Coordinate with government service providers, banks, and vendors regarding finance-related matters.
• Ensure all renewals are completed before expiry.
• Executive Support
• Support senior management with financial administration across multiple companies.
• Prioritize urgent payment requests while ensuring proper approval processes are followed.
• Liaise with department heads regarding payment approvals and financial documentation.
• Handle confidential financial information with the highest level of professionalism and discretion.
• Reporting
• Prepare regular reports on, Upcoming payments, Outstanding invoices, Renewal schedules, financial commitments, Payment status
• Identify potential risks, overdue items, or missed deadlines and proactively recommend solutions

Key Requirements

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field.
• Minimum of 5 years of experience in finance operations, accounts, or financial administration.
• Strong proficiency in Microsoft Excel and Microsoft Office.
• Experience using accounting or ERP systems is preferred.
• Excellent organizational and time management skills.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple priorities while maintaining accuracy.
• Excellent written and verbal communication skills.
• High level of integrity and ability to maintain confidentiality.

Experience supporting multiple business entities or group companies is an advantage.UAE experience is preferred.

Starting salary at 8K AED per month