Executive Assistant to Operations Coordinator

Executive Assistant to Operations Coordinator (Business Operations & Management Occupations)

Company: You Smart Communication Networks LLC

Location: Al Quoz 1, Dubai, UAE

Website: www.yousmart.ae

Employment Type: Full-Time

Salary: AED 2,500 – AED 3,000 (Based on Experience)

Joining: Immediate

About You Smart You Smart Communication Networks LLC is a growing UAE technology company specializing in: Smart Home Automation ELV Systems CCTV Surveillance Access Control Systems Networking & Wi-Fi Solutions Audio Visual & Home Cinema Gate Barrier Systems Building Technology Solutions.

We are looking for a highly organized, proactive, and dependable Executive Assistant / Operations Coordinator to support our management in managing daily business operations, project coordination, customer communication, and administrative activities.

This position is ideal for someone who enjoys coordinating people, solving problems, organizing information, and ensuring operations run efficiently.

Key Responsibilities

Executive Support

• Manage the calendar, appointments, meetings, and daily schedule.
• Prepare meeting agendas and record meeting minutes. * Follow up on assigned tasks and ensure timely completion.
• Coordinate priorities and assist with daily business operations.
• Monitor ongoing projects across the UAE.
• Collect daily updates from engineers and site supervisors.
• Track project progress, deadlines, and customer commitments.
• Coordinate with technical, procurement, and administrative teams.
• Support scheduling of technicians and service visits.
• Respond professionally to customer emails, phone calls, and WhatsApp messages.
• Schedule customer meetings and site visits.
• Provide project progress updates.
• Handle customer inquiries and coordinate issue resolution.

Required Qualifications

• Minimum 1 years of experience as an Executive Assistant, Operations Coordinator, Office Administrator, Project Coordinator, or similar role.
• Excellent English communication skills (written and spoken).
• Arabic language skills are an advantage.
• Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint).
• Excellent computer literacy and typing skills.
• Strong organizational and time management abilities.
• Ability to manage multiple tasks and priorities simultaneously.
• High attention to detail and accuracy.
• Ability to work independently with minimal supervision.

Preferred Personal Qualities

We are looking for someone who is

• Highly organized
• Honest and trustworthy
• Professional and reliable
• Self-motivated
• Proactive and solution-oriented
• Fast learner
• Detail-oriented
• Customer-focused
• Able to maintain confidentiality
• Calm under pressure

Salary

AED 2,500 – AED 3,000 per month

(Based on qualifications and experience)

Pay: AED2,500.00 - AED3,000.00 per month

Work Location: In person