Facilities Project Manager

JOB SUMMARY

One of our clients are seeking a Project Manager to join their team in Philadelphia, PA who will be responsible for planning, managing, and delivering the organization's capital improvement program and other assigned projects. This role serves as the primary project lead for infrastructure, equipment, tenant fit-out, renovation, and operational improvement projects.

Working closely with the Senior Chief, Assistant Chief and Property Managers, the Project Manager develops project scopes, schedules, and budgets; coordinates architects, engineers, consultants, and contractors; manages procurement and contract administration; and ensures projects are completed safely, on schedule, and within budget.

The Project Manager oversees projects from planning and design through construction and closeout, including review of design drawings, permitting, stakeholder coordination, and grant-funded project compliance. This position is ideal for a hands-on professional who can independently manage multiple projects while collaborating effectively with internal leadership and external partners.

Essential Functions to include

• Manage capital improvement and other assigned projects from planning and design through construction and closeout.
• Assist with the development and management of the annual capital budget and multi-year capital improvement plan, including tracking expenditures, forecasts, and project performance.
• Develop project scopes, schedules, budgets, funding requests, and implementation plans.
• Coordinate architects, engineers, contractors, consultants, and vendors to ensure successful project delivery.
• Review design drawings, specifications, and project documents for facility renovations, tenant fit-outs, and capital improvement projects.
• Prepare and administer bid documents, RFPs, contracts, purchase orders, and change orders in accordance with organizational policies.
• Monitor project progress, manage risks, review contractor invoices, and resolve issues impacting scope, schedule, or budget.
• Coordinate permitting, regulatory approvals, inspections, and project compliance with applicable codes and standards.
• Support management of grant-funded projects, including documentation, reporting, and compliance requirements.
• Communicate project status, schedules, and impacts to leadership and stakeholders, providing regular progress updates and recommendations.
• Maintain project records and support contractor safety and quality performance throughout project execution.MINIMUM QUALIFICATIONS/REQUIRED SKILLS + EXPERIENCEBachelor's degree in: Construction Management, Engineering, Facilities Management, Architecture, Business Administration, or Public Administration.
• Equivalent experience may be considered.5+ years of project management experience in commercial real estate, construction, facilities, or property operations.
• Experience managing capital improvement projects, tenant fit-outs, renovations, and building infrastructure projects within office, retail, life science, or mixed-use portfolios.
• Proven experience managing project budgets, schedules, consultants, contractors, and vendors.
• Experience reviewing architectural and engineering drawings, specifications, and construction documents.
• Experience managing grant-funded capital projects, including compliance, reporting, and coordination with public or private funding sources
• Able to work reliably onsite in Center City Philadelphia 4 days per week on a contract to hire basis.PLUSSES/NICE TO HAVE EXPERIENCE +

QUALIFICATIONS

• PMP certification preferred.
• Experience managing capital projects ranging from $500,000 to $5 million+.Experience within institutional, commercial office, retail, or life science real estate portfolios.
• Experience with landlord-led tenant improvement projects and occupied-building renovations.
• Familiarity with permitting, procurement, contract admin, and construction closeout processes.COMPENSATION$50-60/hr on W
• 2. Estimated salary range upon converision to be $100,000-120,000.
• Exact compensation may vary based on several factors, including skills, experience, and education.
• Employees in this role will enjoy a comprehensive benefits package starting on day one of employment, including options for medical, dental, and vision insurance.
• Eligibility to enroll in the 401(k) retirement plan begins after 90 days of employment.
• Additionally, employees in this role will have access to paid sick leave and other paid time off benefits as required under the applicable law of the worksite location.