Job Title: Senior Financial Analyst (Onsite role)Location: Philadelphia, PA 19106Duration: 12 months Contract (Possible extension)Timing: 1st shift (Monday and Friday) Pay rate: $70-75/- hourly on W2 with 05 PTO
Job description
We are seeking a detail-oriented Financial Operations Analyst to join our team on a contingent basis. This assignment will support the accuracy and timeliness of our daily financial operations by providing reconciliation support. Responsibilities include completing same-day reconciliation of accounting transactions to maintain well controlled processes and accurate financial reporting.
Primary Responsibilities
- Daily Transaction Processing & Monitoring.
- Monitor and process ACH activity, accepting or rejecting transactions as appropriate.
- Review daily ACH advice from Atlanta, determine ownership, and provide timely acknowledgments.
- Monitor credit card processing activities, record transactions, and reconcile related accounting entries and ACH payments.
- Report credit card activity to host departments, maintain registration logs, and distribute service charges based on departmental usage.
- Review daily credit card transaction emails and process corresponding Workday entries.
- Monitor RTGS for incoming wire transfers and process related accounting; return unrecognized or misdirected wires.
- Create wire transfers, including IRS payments for accounts payable unit (FMSSC) upon request.
- Process and reconcile check deposits with client; mail checks and send processing reminders.
- Accounting & Reconciliation:
- Perform data entry of accounting transactions into Workday and other accounting systems.
- Ensure timely settlement of all entries and close General Ledger's Transaction Processing Units (TPUs) in the accounting system (EASy) daily.
- Monitor settlement status of the TPUs daily.
- Maintain and update subsidiary ledgers for multiple general ledger accounts.
- Research and reconcile account discrepancies in a timely manner.
- Monitor and clear undistributed net income daily.
- Update records for weekly Treasury remittances.
- Perform supplemental Late GL process tasks not absorbed by shared services.
- Maintain detailed allocation tables by client for allocated general ledger accounts.
- Enter monthly entries into Workday for departments as needed.
- Compliance & Documentation:
- Review accounting checklists to ensure compliance with established procedures.
- Coordinate with Legal on updates to W 9 and PA tax exempt forms and distribute them to departments upon request.
- Prepare year-end listings of potential unclaimed property.
- Verify work performed by others (such as Working Trial Balance WTB details) when necessary.
- Specialized Tasks:
- Process incoming departmental mail and distribute accordingly
- Process checks received related to supplier invoices
- Prepare manual entries for expected reimbursement travel receivables
- Generate monthly Travel Aged Receivables reports and coordinate department follow-up
- Monitor city wage tax account and ensure FMSSC completes online payments
- Process business use and occupancy tax payments on the City of Philadelphia's website
- Records Management:
- Provide operational support for physical records archiving
- Coordinate departmental activities related to archiving physical records
- Box and ship physical records to Iron Mountain
- Process annual disposition lists from Records Management
Required Qualifications
- 2 years of experience in financial operations, accounting, or related field.
- Proven experience with financial transaction processing and reconciliation.
- Proficiency in accounting systems, particularly Workday.
- Strong attention to detail and accuracy.
- Excellent organizational and time management skills.
- Ability to work independently and meet daily deadlines.
- Experience with ACH, wire transfers, credit card processing, and check handling.
- Strong analytical and problem-solving abilities.
- Effective written and verbal communication skills.
Preferred Qualifications
- Familiarity with treasury operations and general ledger accounting.
- Knowledge of records management practices.
- Best regards,
- Rachit Rastogi (Rick)
- Senior Talent Acquisition SpecilaistLinkedIn: linkedin.com/in/rachit-rastogi-a6497827Email: rachit.rastogi@stefanini.comwww.stefanini.com
