Position Title: FINANCE & PROCUREMENT EXECUTIVE ( Client based role )Position Purpose: The position is responsible for managing the overall financial and procurement operations to ensure compliance with the financial regulations and operational standards.
This role ensures a sound financial structure through strong budget monitoring, and efficient procurement processes, while managing annual business plans and financial reporting for management.
Key Responsibilities
- Financial Operations & Reporting
- Prepare annual financial budgets and quarterly forecasts.
- Ensure invoice billing is accurately prepared and all costs are fully accounted for, performing reconciliations between billing and financial statements
- Perform variance analysis to explain spending differences and ensure cost head accruals align with actual spend
- Monitor monthly invoice submission processes to SAP to ensure DSO KPIs are achieved
- Conduct monthly financial performance reviews with internal and client stakeholders.
- Develop and deliver training sessions for non-financial stakeholders (e.g., site operations, chefs, procurement teams) on contract levers, budget adherence, and the financial impact of their operational decisions.
- Procurement & Supply Chain Management:
- Work closely with the Site Manager to track daily/weekly purchase costs, ensuring spend remains within the set budget and forecast
- Create, track, and manage Purchase Orders (POs) and Goods Receipts (GRs), including follow-up on approvals and catalog compliance
- Monitor back-order statuses, follow up on vendor ETAs, and manage delivery arrangements
- Continuously evaluate procurement opportunities to optimize quality and cost performance, ensuring that all products are delivered at the highest quality with the lowest possible landed cost.
- Lead periodic spend analysis to identify cost-saving opportunities, leveraging volume aggregation and alternative sourcing strategies to optimize the "cost-per-person-per-day" (CPPPD) across cafe and catering operations.
- Ensure accuracy in monthly inventory counts and inventory reporting.
- Compliance, Audit & Procedures
- Maintain correct procurement and receiving processes, including 3-way matching between PO, Packing Slip and Supplier Invoice
- Liaise with internal and external auditors, providing relevant supporting documentation
- Ensure compliance with client contract terms, QHSE policies, and procurement/inventory procedures
- Perform periodic audits and reviews of country-level processes (PR, PO, invoice register submission, etc.)
- Documentation Management and Departmental Coordination
- Serve as the primary point of contact for inter-departmental communication regarding financial and procurement workflows, ensuring seamless information flow between teams i.e. procurement schedules, budget updates, and financial reporting timelines.
- Maintain a structured digital and physical filing system for all procurement contracts, invoices, and financial records to ensure easy retrieval and audit readiness.
- Coordinate with internal departments to streamline document approval processes and ensure timely sign-offs on financial documentation.
- Manage and organize all internal reporting documentation, ensuring data accuracy and consistency across all departmental records.
- Standardize templates for common financial and procurement documents to ensure consistency and professional presentation across all business units.
- Act as the bridge between regional procurement teams and local site operations to clarify policy requirements and ensure adherence to standardized documentation practices.
- Key Competencies &
Requirements
- Education: Diploma or Degree in Finance, Supply Chain, or Business Management
- Experience: Minimum 2 years of experience in finance or procurement (with at least 1 years at an executive level)
Technical Skills
- Proficiency in M.S. Office (Excel), Accounting software, and Inventory Control systems
- Analytical
Skills
- Strong ability to perform variance analysis, reporting, and deep understanding of financial goals
- Soft
Skills
- Proactive, mature, meticulous, and independent with strong communication skills to work effectively with business stakeholders.
- Please note that only shortlisted candidates will be contacted by our Talent Acquisition team regarding the next steps in the recruitment process.
