Fleet Program Manager (Fuel Operations)

JOIN THE CITY OF AUSTIN TEAM

At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities.

As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – anchors in delivering services that significantly impact the lives of Austinites.

Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

What Makes the City of Austin Special?

• Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.

Value and Innovation : Work in an environment where employees are valued and innovation thrives.

Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.

Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.

Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.

Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.

Career Growth: Advance your skills and expertise with professional development and leadership opportunities.

Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration.

By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

At the Austin Fleet Mobility Department, we’re proud to play a vital role in keeping our city moving forward. Managing more than 7,500 vehicles across 25 departments—including Fire, Police, EMS, Austin Energy, and Austin Water—we support the essential services that make Austin thrive, focusing on innovation, sustainability, and efficiency.

Job Description

Purpose

This position organizes, manages and provides direct leadership for a division within the Fleet Department for the City of Austin.

Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

1. Organizes, directs, and coordinates a division within the Fleet Services Department,.

2. Coordinates facility, process and project activities within the division, between division and City departments, and with outside consultants, engineers, associations, regulatory agencies, and the general public.

3. Evaluates division programs for effectiveness and accomplishment of goals

4. Generates and analyzes data to discern patterns, discrepancies, and opportunities for process improvements.

5. Estimates, prepares, and monitors division budget.

6. Develops, reviews, revises and approves policies and procedures for division programs..

7. Interprets, explains, and ensures compliance with applicable policies, procedures, ordinances and federal/state regulatory requirements.

8. Facilitates, conducts, attends meetings and represents the division, department and city.

9. Provides advice and assistance to stakeholders.

10. Performs contract management duties, i.e. negotiates, approves, and monitors contracts.

Responsibilities - Supervisor and/or Leadership Exercised

Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.

Knowledge, Skills, and Abilities

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Knowledge of Fleet management services and programs

Knowledge of Federal, State, and local laws.

Knowledge of city practices, policies and procedures

Knowledge of safety practices and procedures.

Knowledge of supervisory and managerial techniques and principles.

Knowledge of fiscal planning and budget preparation.

Knowledge of purchasing and contract monitoring practices, procedures and policies

Knowledge of inventory management practices

Skill in oral and written communication.

Skill in handling multiple tasks and prioritizing.

Skill in using computers and related software.

Skill in planning and organizing.

Ability to manage projects, develop and execute project timelines, delegating tasks, and evaluating progress from start to completion of projects.

Ability to resolve problems or situations that require exercising tact, diplomacy and sound judgment

Ability to work with frequent interruptions and changes in priorities.

Ability to make public presentations.