Assistant Director of People & Culture

Overview

We're looking for a strategic, innovative, and collaborative Assistant Director of People & Culture to help transform our people operations within the Property Management Department (PMD) and the Public Facilities Department (PFD) of the City of Boston.

This strategic, innovative, collaborative, and forward-thinking individual will be primarily responsible for supporting the Director in all aspects of the group's human resources, including recruiting/retention, hiring, onboarding, performance management, payroll, and all other HR strategy and operations within the Property Management Department and the Public Facilities Department of the City of Boston.

Responsibilities

• Reports to the Director, the Assistant Director will help drive people strategy for PMD & PFD.
• Assists with managing all Department human resources functions, including recruiting, training, organizational development, and related areas in accordance with laws, collective bargaining agreements, and City rules and regulations.
• Manages the Department's compliance with the attendance, residency, and other policies, including medical leave, FMLA, ADA, and other human resource issues.
• Works closely with the Office of Labor Relations (OLR) to assist with representing the Department in collective bargaining negotiations.
• Assists the Director and supervisors in disciplinary investigations, hearings, and other matters in confidence.
• Represents the Department in employment-related hearings, including unemployment, workers' compensation, and retirement board proceedings.
• Supports and works closely with employees who process the Department's payroll.
• Manages the completion of hiring/promotion/termination documentation, budget amendments, job descriptions and job postings; coordinates the approval process of newly created positions, oversees time and attendance tracking and documentation, including timesheets, eforms, etc.; processes salary adjustments and increases in a timely manner.
• Conducts new employee orientations and assists with all staff onboarding where applicable.
• Acts as liaison for the City's Office of Human Resources; collaborates with the Office of Labor Relations and Legal Adviser on employment-related matters.
• Works within the guidelines of the Department's various collective bargaining agreements and assists the City's Office of Labor Relations with research and grievance preparation.
• Represents PMD and PFD at grievance hearings and dispute resolutions as requested.
• Maintains personnel records and official files to include: attendance and leave records, medical records, residency requirements.
• Ensures employee files are complete and up-to-date.
• Supervises, supports, and works closely with employees who process the Department's payroll.
• Prepares a variety of statistics and reports, and drafts communications pertaining to human resources activities.
• Performs related work as required.
• Minimum Entrance

Qualifications

• At least four (4) years of full-time, or equivalent part-time, paid professional experience in human resources management, business or public administration, or related work, one (1) year of which must have been in a supervisory capacity.
• A bachelor's degree in human resources management, business or public administration, or related field strongly preferred and may be substituted for two (2) years of the required experience.
• Supervisory experience may not be substituted.
• Knowledge of human resources policies and procedures such as ADA, FMLA, workers' compensation, etc.
• Strong written and verbal communication skills to communicate effectively with individuals, small groups, and in front of large audiences at all levels of the organization.
• Ability to work independently under deadlines and with sensitivity to confidential matters.
• Ability to apply laws, rules, regulations, specifications, and standards in compliance with documented policies and procedures.
• Working knowledge of the People
• Soft HRMS or similar Human Resource Management Systems.
• Knowledge of the City's personnel practices and procedures strongly preferred.
• Position requires a high level of accountability and an ability to make critical decisions and work to ensure the success of those decisions.
• Strong project management skills, organizational skills, and time management skills.
• Ability to exercise good judgment and focus on detail as required by the position.
• Boston Residency Required Terms: Union/Salary Plan/Grade: Non-Union/MM2-7Hours per week: 35