CDOT Employees Only: Benefits Manager (HR Specialist V) - Denver

This position is only open to current permanent, classified CDOT employees.

CDOT for All

CDOT’s strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.

To learn more about our benefits visit: https://www.codot.gov/topcontent/employment/benefits

The eligible list created from this announcement may be used to fill current and future vacancies for a period of up to 6 months.

About the Work Unit

The Division of Human Resources (DHR) provides all human resource (HR) functions at the Colorado Department of Transportation (CDOT), which includes performance management, talent acquisition and compensation, benefits and employee programs, employee relations, Labor Relations, HR compliance, organizational development, employee development, and HRIS. DHR is the point of contact for all HR related questions and ensures that department policies, state personnel rules and procedures, state and federal employment laws, and industry best practices are appropriately implemented at CDOT.

About the Position

As the Benefits Manager, you will be responsible for leading and administering CDOT’s employee benefits program. You will work in collaboration with CDOT leadership on departmental strategy and development of actionable plans related to employee benefits.

This position includes significant interaction with various agencies to include Central Payroll, DPA, PERA, CDLE, CDOT Risk Management, CDOT FML Liaisons, and Vendors.

Job duties require knowledge of all State Benefit plans as well as State and Federal Laws and regulations related to employee benefits (i.e., IRS 125 tax code, COBRA, Medicaid and Medicare). This position serves as the Statewide FML Administrator and leave grant coordinator, and oversees staff who administer FAMLI, peer support, employee recognition, HR purchasing, and employee wellness programs.

Your duties and responsibilities will include, but are not limited to, the following

• Supervise the benefits team (currently 3 employees); provide expectations, direction, guidance, coaching, and training;
• Oversee all benefits programs, including health, short- and long-term disability, FMLA and FAMLI, wellness, peer support, and employee recognition, as well as purchasing processes for HR;
• Serve as benefits administrator and advocate for all of CDOT;
• Responsible for open enrollment of benefits each year, including reconciliations and corrections.
• Serve as benefits liaison with DPA and vendors; represent CDOT at various meetings regarding benefit administration;
• Provide consultation, problem resolution, and resources to employees and supervisors by interpreting agency policies and State Personnel Rules and regulations;
• Responsible for the FML Program Administration including content and instruction of the FML for Liaisons course.
• Maintain records and the security of employee medical files;
• Develop, implement, monitor, and communicate procedural changes related to benefits programs;
• Ensure all materials and information regarding benefits programs are accurate, comprehensive, and reflect the current State benefits;
• Address complex benefits solutions regarding health care-related legislation;
• Prepare, process, research, and reconcile information from Benefit Administration System, Personnel Information System, and Payroll System;
• Other job duties as assigned.

Work Environment

• Your schedule will primarily be 8:00 am – 5:00 pm work hours, Monday-Friday, but we are flexible to meet your work/life balance needs while ensuring CDOT business needs are met.
• You will likely work a hybrid schedule with a combination of in-office and remote work.
• Travel required throughout the state, including occasional overnight travel, for meetings, training, health fairs, open enrollment, etc.

Class Code & Classification Description

H4G5XX Human Resources Specialist V

Minimum Qualifications

Experience Only

• At least 8 years of experience in human resources, public administration, business administration, or another occupation related to the work assigned to this position.
• This must include at least 4 years of experience in human resources, preferably in benefits administration.

OR

Education and Experience

• A combination of relevant education and experience equal to at least 8 years.
• Education from an accredited college or university with coursework in human resources, public administration, business administration, or another field of study related to the duties of this position will be considered.
• Experience in human resources will be considered, preferably in benefits administration.

Please Note: The required experience must be substantiated within the work experience section of your application. “See Resume” statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your application. In addition, part-time work will be prorated.

College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or an official foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school, completed credit hours, and (if applicable) that a degree was conferred.

Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. The credential evaluation report must be an official report.

Failure to provide a transcript or official foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.

Preferred Qualifications

The exceptional applicant will be an experienced Benefits professional and will possess the proven ability or accomplishment in the following:

• Demonstrated success with the duties listed in the Description of the Job section;
• Years of State service experience related to the duties of this position;
• Highest work/personal ethics and integrity;
• Comprehensive experience in benefits administration, to include medical, dental, life, leave, retirement, disability, and wellness;
• Experience with payroll and benefits administration software;
• Comprehensive knowledge of employment laws, rules, and regulations (e.g., Family Medical Leave Act and FAMLI, Short Term Disability, State of Colorado Personnel Rules);
• Experience administering the State of Colorado's Benefits program;
• Experience in creating and implementing training programs.
• Fluency in Microsoft Office Suite (Word, Excel, Access), Gmail and Google applications, CPPS, OnBase, BenefitSolver, and the ability to quickly learn other software systems;
• Ability to work effectively in both independent and team situations
• Ability to work under tight deadlines and be adaptable to changing assignments;
• Ability to take initiative to solve problems in an innovative manner;
• Ability to work with a variety of stakeholders with sensitivity to their needs, priorities, promises made and commitments;
• Effective interpersonal and relationship-building skills;
• Strong time and project management skills, including prioritization and multi-tasking ability;
• Excellent reasoning, investigative, analytical, and problem-solving ability;
• Excellent facilitation, presentation, and communication skills, both written and oral;
• Strong attention to technical detail and accuracy.

Applicant Checklist

Complete Applications must include the following documents

• A complete CDOT Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)
• A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)
• If you are using education to qualify, a copy of your official or unofficial transcript showing completed coursework and credit hours, that your degree has been conferred (if applicable), and the name of your school, or your NACES accreditation. Please submit this as an attachment to your online application.

Please note that you may redact information on your attachments that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution.

Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application.

Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

Notifications

All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from "state.co.us" and "info@governmentjobs.com" addresses.

It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email. Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not, try submitting again until you receive the confirmation email.

Be sure to also check your junk folder for email communications from the State of Colorado's website.

The Hiring Process

• All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
• Part, or all, of the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.
• Be sure your application materials specifically address your qualifications, experience, work products, and accomplishments as they relate to the Major Duties, Minimum Qualifications, and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list.
• A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

Transfer, Non-Disciplinary Demotion or Reinstatement

If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion, or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants.

If you are the finalist for this position after the selection process, Human Resources will confirm your eligibility to be appointed as a transfer, non-disciplinary demotion, or reinstatement applicant.

Employment Screening

If an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicant's authorization.

As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well as an explanation of the circumstances around any arrest or conviction. In the event that a screening returns information that the applicant believes is not accurate, he or she will have an opportunity to dispute the information with “Accurate.”

Accurate, a consumer reporting agency, will obtain the report for CDOT. Further information regarding Accurate including its privacy policy, may be found online at www.accurate.com. Accurate is located at 200 Spectrum Center Drive Suite 1100, Irvine, CA 92618.

The report may contain information bearing on the applicant's character, general reputation, personal characteristics, and mode of living. The information that may be included in the report includes social security number trace, criminal records check, public court records checks, educational records, and driving records checks.

CDOT will only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report.

Appeal Rights

• If you receive notice that you have been removed from consideration during the selection or comparative analysis process for this position, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director.
• A standard appeal form is available on the State Personnel Board website, https://spb.colorado.gov/forms-and-filing.
• If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 802
• 3. Fax: 303-866-50
• 38. Phone: 303-866-33
• 0. Email address: dpa_state.personnelboard@state.co.us. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
• Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process.
• The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov.

ADAAA Accommodations

CDOT is committed to the full inclusion of all qualified individuals.

As part of this commitment, our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, or participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Erin.Hardin@state.co.us.

Former State Employees

Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application.

ERIN (SAP #50003875/PCR #66686)