Administrative Assistant

------ UAE Nationals ONLY -----

Antal International is collaborating with one of the UAE’s leading government entities on a landmark initiative aimed at modernizing and strengthening the nation’s financial infrastructure.

Our client, a key part of this strategic government initiative, is focused on transforming the UAE’s financial ecosystem through the use of artificial intelligence, advanced data analytics, and cutting-edge digital technologies.

We are currently seeking to hire a Administration Assistant / Front Office & HR Support professional to support executive operations and HR coordination within this high-profile environment.

Title - Administration Assistant / Front Office & HR Support

Salary - AED 15,000 to AED 20,000 + Benefits

Location - Abu Dhabi

Role Overview

The Senior Executive Office Coordinator / Front Office & HR Support Lead will manage front

office operations while also providing high-level executive, administrative, and HR coordination

support. The role serves as a key enabler for both leadership efficiency and HR operational

excellence within a highly regulated and confidential financial environment.

This position requires strong organizational capability, HR exposure, and the ability to interact

confidently with senior stakeholders, regulators, and executive leadership.

Key Responsibilities

Executive & Administrative Support

• Provide direct support to senior leadership and executive teams
• Manage complex calendars, meeting coordination, and executive scheduling
• Prepare presentations, reports, briefings, and executive correspondence
• Coordinate internal and external meetings including logistics, agendas, and follow-ups
• Maintain strict confidentiality in handling sensitive information

Front Office & Stakeholder Management

• Lead front office operations as the primary contact for VIPs, regulators, and visitors
• Ensure a seamless, professional reception experience aligned with corporate standards
• Manage visitor access, security protocols, and reception administration
• Act as liaison between executives, employees, and external stakeholders

HR Coordination & Support (Core Function)

• Support HR team in day-to-day HR operations and administrative processes
• Assist with onboarding and induction of new employees (documentation, access, setup

Coordination)

• Maintain employee records, HR files, and data accuracy in HR systems
• Coordinate interview scheduling, candidate visits, and recruitment logistics
• Support HR communications, announcements, and internal employee engagement

activities

• Assist in tracking attendance, leave records, and HR compliance documentation
• Coordinate with payroll/HR operations teams where required

Office & Operations Management

• Oversee general office administration and ensure smooth daily operations
• Manage vendors, office supplies, and service providers
• Coordinate facility management and workspace readiness
• Support procurement requests and administrative budgeting inputs

Meeting & Event Coordination

• Organize leadership meetings, workshops, and internal events
• Coordinate logistics for executive-level sessions and strategic gatherings
• Ensure meeting rooms are prepared with required materials and technology setup

Required Skills & Qualifications

• Bachelor’s degree in Business Administration, HR, or related field
• 5–8 years of experience in executive support, office coordination, or HR administration
• Prior exposure to HR operations or HR coordination is essential
• Strong proficiency in MS Office (PowerPoint, Excel, Outlook)
• Excellent written and verbal communication skills (English and Arabic is MUST)
• High level of professionalism, discretion, and stakeholder management ability
• Strong multitasking and organizational s