Project Coordinator- Fit Out

Job Title: Project Coordinator – Interior Fit-Out

Location: UAE

Department: Projects / Operations

Reports To: Managing Director/Project Manager

Job Summary

The Project Coordinator supports the successful planning, execution, and completion of interior fit-out projects by coordinating communication, documentation, procurement, scheduling, and site activities. The role acts as a link between clients, consultants, subcontractors, suppliers, and internal departments to ensure projects are delivered on time, within budget, and to the required quality standards.

Key ResponsibilitiesProject Coordination

• Assist the Project Manager in planning and coordinating multiple fit-out projects.
• Monitor project schedules, milestones, and deliverables to ensure timely completion.
• Coordinate daily activities between site teams, subcontractors, suppliers, and internal departments.
• Prepare and maintain project documentation, including schedules, reports, meeting minutes, RFIs, submittals, and material approvals.
• Track project progress and highlight potential delays or risks to the Project Manager.
• Organize project meetings and follow up on action items.

Procurement & Material Coordination

• Coordinate with the procurement team to ensure timely ordering and delivery of materials.
• Monitor material approvals and procurement status.
• Track long-lead items and coordinate delivery schedules with site requirements.
• Liaise with suppliers to ensure timely delivery and resolve supply issues.

Site & Client Coordination

• Coordinate with site engineers and supervisors regarding daily site requirements.
• Arrange site inspections with consultants and clients.
• Support project handover activities and coordinate snagging and close-out documentation.
• Maintain regular communication with clients regarding project progress.

Documentation & Reporting

• Maintain organized project files, drawings, contracts, and correspondence.
• Prepare weekly and monthly project progress reports.
• Update project trackers, schedules, and dashboards.
• Ensure all project documentation complies with company procedures and client requirements.

Quality, Health & Safety

• Ensure project documentation complies with company quality standards.
• Coordinate with HSE personnel regarding required site documentation.
• Support quality inspections and close-out of non-conformance reports.

Qualifications

• Bachelor's degree or diploma in Civil Engineering, Architecture, Interior Design, Construction Management, or a related field.
• 2–5 years of experience in project coordination within the UAE interior fit-out or construction industry.
• UAE driving licence is preferred.

Required Skills

• Strong organizational and coordination skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple projects simultaneously.
• Strong problem-solving and time management abilities.
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Experience using project management software such as MS Project, Primavera, Asana, Monday.com, or similar.
• Ability to read construction drawings and fit-out specifications.
• Good understanding of UAE fit-out project processes and documentation.

Preferred Experience

• Commercial office fit-outs
• Retail and F&B projects
• Hospitality interiors
• Residential villas and apartments
• Joinery and custom furniture projects
• Design-and-build and turnkey interior projects

Key Performance Indicators (KPIs)

• Projects delivered on schedule.
• Timely coordination of materials and subcontractors.
• Accuracy and completeness of project documentation.
• Number of project delays attributable to coordination issues.
• Timely closure of action items from project meetings.
• Client and consultant satisfaction.
• Successful completion of project handovers and close-out documentation.
• Compliance with company quality and HSE procedures.

Core Competencies

• Planning and organization
• Communication and stakeholder management
• Teamwork and collaboration
• Attention to detail
• Problem-solving
• Time management
• Adaptability
• Customer focus
• Accountability
• Ability to work under pressure

Pay: AED2,048.16 - AED8,298.03 per month

Application Question(s)

• Are you willing to work 6 days a week?
• Are you willing to commute to SAIF Zone to work?
• Do you have an experience of at least 3 years working in the Fit Out industry as a Project Coordinator?

Work Location: In person