Document Controller

Document Controller

Department: QA/QC Department

Location: Sharjah, UAE

Position Summary

We are seeking an experienced and detail-oriented Document Controller to join our Sharjah Project. The ideal candidate will be responsible for managing, organizing, archiving, and distributing company and project documents while ensuring accuracy, traceability, and compliance with company document control standards.

Key Responsibilities

• Collect, classify, archive, update, and maintain all project-related documents, drawings, and records.
• Implement and monitor document control procedures, ensuring compliance with company standards for numbering, version control, and archiving.
• Manage all incoming and outgoing documents to ensure timely and accurate information flow.
• Ensure physical and electronic documents are securely stored and easily retrievable.
• Distribute updated documents to relevant departments, preventing use of outdated versions.
• Manage confidential and sensitive documents while ensuring information security and compliance.
• Coordinate document review, approval, and signature workflows, ensuring complete traceability.
• Support the implementation and maintenance of the company’s ISO quality management system (QMS) documentation.
• Prepare, scan, print, and distribute project correspondence and maintain circulation records.
• Conduct periodic inspections to ensure department compliance with document control policies and standards.
• Record and archive meeting minutes, resolutions, and follow-up actions.
• Train staff on document control procedures and promote awareness of document management systems.
• Coordinate with project teams, contractors, and suppliers for proper management of contractual and technical documentation.

Other Duties and Responsibilities

• Support other departments in handling contract management, technical documentation, and tender records.
• Perform additional document control tasks as assigned by management.

EHS Responsibilities

• Attend induction training before commencing work.
• Report any unsafe acts or conditions immediately.
• Be familiar with evacuation procedures, assembly points, and emergency plans.
• Ensure materials, equipment, and tools are stored safely and properly labeled.

Key Interactions

• Coordinate the receipt, review, and distribution of technical drawings, specifications, and reports.
• Ensure the latest revisions of documents are available to all relevant personnel.

Qualifications & Skills

• Diploma or Bachelor’s Degree in Business Administration, Information Management, or a related field.
• Minimum 10 years of experience as a Document Controller in the construction or engineering industry.
• Strong understanding of document control systems, ISO standards, and quality management procedures.
• Proficient in MS Office, SharePoint, and document management software (e.g., Aconex, EDMS, Primavera, or similar).
• Excellent organizational and communication skills with strong attention to detail.
• Ability to handle confidential information with integrity and discretion.

Pay: AED6,000.00 - AED10,000.00 per month

Work Location: In person