The Fit-out Projects Manager own end-to-end delivery of WOODEX fit-out turnkey projects from commercial handover through to client sign-off, while actively contributing to business development, pre-contract preparation, team building, and the continuous improvement of project management standards across the fit-out function.
Key Responsibilities
- Project Execution
- Own all assigned fit-out projects from kick-off to formal handover
- Develop and maintain a detailed project schedule per phase: survey, design freeze, production release, site mobilization, installation, snagging, and handover
- Manage site teams, subcontractors, and installation crews across concurrent projects
- Conduct regular site visits and enforce daily and weekly progress tracking
- Coordinate material release triggers with Procurement and Inventory based on confirmed site readiness
- Liaise with Production to align factory output with site delivery windows
- Flag scheduling conflicts or delays proactively — minimum 72 hours before they become critical
- Pre-Contract and Commercial Support
- Assist in preparing project pricing and cost estimates, ensuring scope is accurately captured and margins are protected
- Qualify subcontractors and vendors prior to engagement — evaluate capability, track record, capacity, and commercial terms
- Review client contracts and contractual documents; provide written remarks and recommend modifications to safeguard company interests before execution
- Review shop drawings, technical submittals, material submittals, and all project documentation before submission to clients or consultants — ensure accuracy, completeness, and alignment with approved scope
- Business Development Support
- Represent WOODEX in meetings with potential clients; present the company profile, fit-out capabilities, and product and service offering
- Support the commercial team in converting qualified leads by providing technical credibility and project delivery confidence during client engagements
- Contribute to proposal preparation by providing realistic delivery schedules, methodology inputs, and resource assessments
- Client and Stakeholder Management
- Act as the primary operational contact for the client throughout project execution
- Manage client expectations on scope, timeline, and quality — proactively, not reactively
- Manage scope-change requests: document, price, and escalate to Operations Director before committing
- Attend handover inspections and obtain formal client sign-off documentation
- Quality and Snagging
- Conduct snagging inspections at pre-handover and handover stages
- Classify and assign snag items by severity and responsible party
- Ensure all critical and major snags are closed before handover; document minor items with resolution timelines
- Enforce WOODEX installation and finish standards across all site teams and subcontractors
- SOPs and Standards Development
- Build and maintain the WOODEX Fit-Out Project Management SOP library — covering all project phases, documentation requirements, site protocols, subcontractor management, and handover procedures
- Ensure SOPs reflect actual practice and are updated following project lessons learned
- Establish this documentation as the authoritative operational reference for the fit-out function
- Team Management
- Recruit, onboard, and train subordinates within the fit-out and site management team in coordination with HR Department.
- Provide ongoing guidance, task delegation, and day-to-day supervision
- Conduct performance appraisals as directed by HR, using objective, evidence-based assessments
- Identify skill gaps and coordinate development interventions with the Operations Director
- Reporting and Documentation
- Maintain a live project tracker covering all active and pipeline projects
- Submit a weekly status report to the Operations Director: schedule attainment, risk flags, budget variance, open snags
- Maintain complete site files: approved drawings, change orders, delivery confirmations, subcontractor agreements, and handover certificates
- Keep all active project data current in Odoo within 24 hours of each milestone event
- Budget and Cost Control
- Track project cost against approved budget per job
- Flag variations requiring cost revision before they are executed on site
Review subcontractor and supplier invoices for accuracy and scope alignment before Accounts processing
Pay: KD650.000 - KD950.000 per month
Location
Work Location: In person
