Admin & HR Executive

Ameen Insurance Brokers is looking for a proactive and organised Admin & HR Executive to support the day-to-day running of our Muscat office. This is a junior-level role that covers both general administration and core HR support functions — ideal for someone early in their career who wants broad exposure across two complementary disciplines in a growing brokerage environment.

About the Role

You will be the operational backbone of the office — keeping documentation organised, processes running smoothly, and supporting the HR function across recruitment, onboarding, and employee records. You will work closely with all department heads and report to senior management.

Key Responsibilities

Administration

• Manage day-to-day office operations including filing, correspondence, scheduling, and office supplies
• Maintain organised physical and digital document management systems for policy files, contracts, and company records
• Coordinate with vendors, service providers, and building management for office-related requirements
• Support inter-department coordination and general administrative requests
• Assist with visa processing, licence renewals, and government-related documentation

Human Resources

• Support the recruitment process — posting job advertisements, screening CVs, scheduling interviews, and coordinating with candidates
• Manage employee onboarding and offboarding processes including documentation, system access, and orientation coordination
• Maintain accurate and up-to-date employee records, leave records, and attendance tracking
• Support payroll preparation by collating attendance, leave, and overtime data for submission to accounts
• Assist with OJT and internship programme administration — candidate coordination, Ministry of Labour documentation, and progress tracking
• Support Omanisation compliance tracking and reporting
• Handle general employee queries on HR policies, leave, and company procedures

Candidate Profile

• 1 to 3 years of experience in an admin, HR, or office management role — experience in an insurance, financial services, or professional services environment is an advantage
• Familiar with basic HR processes — recruitment coordination, employee documentation, and record-keeping
• Comfortable with government portal processes in Oman — Labour portal, Muscat Municipality, Royal Oman Police portal, and similar platforms is an advantage
• Good written and spoken communication in English; Arabic is an advantage
• Highly organised, reliable, and discreet — able to handle employee and company information confidentially
• Proficient in Microsoft Office — Word, Excel, and Outlook at minimum
• Omani nationals are encouraged to apply

What We Offer

A varied, hands-on role in a growing company where no two days are the same — with genuine scope to build both administrative and HR competence across a real business environment.

Work Location: In person