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Green Umbrella Recruitment
Job Information
The Personal Assistant (PA) to the CEO provides high-level administrative support to ensure the smooth operation of the CEO’s office. This role involves managing schedules, coordinating meetings, handling confidential information, preparing reports, and serving as a primary point of contact for internal and external stakeholders.
o Manage and maintain the CEO’s calendar, appointments, and travel arrangements.
o Prepare correspondence, reports, and presentations on behalf of the CEO.
o Handle incoming and outgoing communications (emails, calls, letters).
o Schedule and organize meetings, conferences, and board sessions.
o Prepare agendas, meeting minutes, and follow-up on action items.
o Maintain accurate and up-to-date records and filing systems.
o Handle sensitive and confidential information with discretion.
o Support the CEO in strategic initiatives and special projects.
o Conduct research and compile data for decision-making.
o Act as a point of contact between the CEO and internal teams or external partners.
o Maintain professional relationships with clients, partners, and board members.
o Organize domestic and international travel arrangements.
o Coordinate company events or CEO-related functions.
o Bachelor’s degree in Business Administration, Management, Communications, or a related field.
o MBA or equivalent is an advantage but not mandatory.
o Minimum 3–5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
o Experience supporting C-level executives preferred.
o Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
o Familiarity with project management and scheduling tools (e.g., Trello, Asana, Google Workspace).
o Excellent verbal and written communication skills.
o Strong organizational and time management abilities.
o Ability to prioritize tasks and work under pressure in a fast-paced environment.
o High degree of professionalism, integrity, and discretion.
o Strong interpersonal skills and problem-solving ability.
o Flexibility to travel or work outside regular hours if required.
o Multitasking capability and adaptability in dynamic environments.
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