Procurement Specialist

We are looking for a Procurement Specialist to support purchasing and sourcing operations for a convention center in New York, New York. This Long-term Contract opportunity is well suited for someone who is detail oriented and can balance day-to-day procurement activities with analytical support, vendor coordination, and documentation management.

The person in this role will partner closely with procurement leadership to help move competitive bid activity, contract administration, and purchasing requests forward in an organized and timely manner.

Responsibilities

• Support sourcing and purchasing initiatives by preparing procurement documents, tracking requests, and helping ensure buying activities stay aligned with established procedures.
• Work closely with the Procurement Manager to coordinate bid packages, proposal requests, and contract-related materials from initial intake through final review.
• Review purchasing needs and assist with creating, updating, and processing purchase orders with accuracy and attention to detail.
• Participate in competitive sourcing efforts by organizing RFP documentation, comparing vendor submissions, and summarizing findings for decision-making.
• Maintain procurement records, spreadsheets, and reporting tools to monitor pricing, supplier activity, and status of open requests.
• Communicate with internal stakeholders and external vendors to gather information, clarify requirements, and support timely resolution of purchasing issues.
• Contribute analytical support using Excel to evaluate costs, track procurement metrics, and identify discrepancies or trends.
• Use NetSuite to manage procurement-related transactions, maintain system data, and support ongoing operational needs or special projects as assigned.