Logistics Administrator

Job Title: Logistics Administrator

Location: New York, NY

Salary: $75K - $90K + Bonus

Growing International Trade Company Seeks New Trade Operations Specialist to their Team!

SUMMARY OF POSITION

Provides administrative, operational & logistical support to contribute to and facilitate the Chemicals Teams ability to fulfill each order contract. Has experience with knowledge of fundamental theories, principles and concepts of compliance regulations, risk management operations and accounting for ensuring orders are processed & expedited correctly.

Responsibilities

• Supports the full order lifecycle for international chemical trades, including purchase orders, sales confirmations, contracts, and SAP transaction processing.
• Coordinates import/export logistics by preparing shipping documentation, managing customs compliance, arranging transportation, and ensuring on-time deliveries.
• Manages financial operations including supplier payments, accounts receivable follow-up, letters of credit, inventory reconciliation, and monthly ledger close.
• Maintains close communication with customers, suppliers, banks, freight providers, and customs brokers to resolve issues and keep shipments moving efficiently.
• Ensures compliance with U.S. Customs, EPA, accounting, and internal audit requirements while identifying risks and implementing solutions to prevent operational disruptions.
• Uses strong analytical, organizational, and SAP/Microsoft Office skills to balance multiple priorities, improve logistics processes, and support the overall success of the Chemicals Department.
• Follow up on Accounts Receivable to minimize loss of interest due to late payments.
• Negotiate detailed Letters of Credit with banks to ensure timely receipt of payments.
• Keeps close communication with customers/vendors regarding shipment and logistical details.
• Monitor and successfully balance the inventory of material in warehouses and on consignment.
• Negotiate with steamship lines, forwarders and truckers to get the best possible freight rates to maximize the profit to the dept.
• Analyze and choose best means of transportation to make sure of timely, efficient and cost-effective deliveries.
• Examine potential troubled situations, create and implement preventative solutions.
• Prepare, Track, Process and Report 10+2/ISF filings to Customs Brokers. Maintain timely and accurate filings to avoid heavy fines.
• Prepare detailed and complex spreadsheets to include Invoice Control; Quarterly Report of the shipments; Inventory Reconciliations monthly.
• Complies with Accounting and Auditor’s rules and regulations
• Works closely with Compliance Department to be kept updated on U.S. Customs regulations, new incoterms and any EPA related issue.
• Closes each monthly ledger by the 3rd business day of each month.
• Analyze discrepancies on the ledger and have the excellent ability to resolve and adjust complicated entries.

Qualifications

• BA Degree in Finance.
• 2-4 years’ related experience in an import/export trade company preferred
• Working experience with SAP software required (or similar ERP system)
• Advanced Microsoft Excel preferred.