Office Facilities Manager

The New York City Housing Development Corporation (HDC) is a public benefit corporation and the nation’s largest municipal Housing Finance Agency. HDC’s programs support the construction and preservation of multi-family affordable housing in New York City.

Area of Talent: Office Services

Position Type: Full Time/Exempt

Salary Range

$95,000 to $110,000

Location: NYC/Financial District

Position Summary

The Office & Facilities Manager assists in managing the daily activities of office staff to ensure efficient operations, service, and expense controls. This role will act as a liaison to HDC's office to facilitate the support of department-wide operations. The Office & Facilities Manager will report to the Chief of Office & Facilities Management.

Responsibilities

• Assist with overseeing day-to-day operations, directing maintenance activities, ensuring overall safety and functionality of the corporation’s office space physical infrastructure.
• Coordinate and oversee preventive maintenance, repairs and technical services for building systems such HVAC, lighting, electrical and plumbing.
• Support the development and implementation of departmental goals, policies, and strategic plans, ensuring alignment with corporation objectives and compliance with internal procedures for all office space related activities.
• Assist in developing, administering, and overseeing departmental budgets.
• Serve as a point of contact for all office-related requests, coordinate seating assignments for new hires and internal moves.
• Support the selection process of vendors and the purchase of office equipment and supplies, managing existing vendor partnerships, obtain new contracts, implement, and reinforce corporation policies and procedures.
• Assist in maintaining corporate insurance policies, file insurance claims, obtain and review required proof of insurance from contractors and vendors.
• Facilitate office renovation projects, including design, expediting, securing DOB permits and installation, manage space development and provide recommendations on how to increase space efficiency.
• Maintain ordering, tracking office supplies inventory and equipment to ensure a productive and safe environment.
• Act as the primary backup for procurement and inventory functions, manage the purchase order system, resolve discrepancies and conduct reconciliation processes to ensure accuracy and compliance.
• Place orders for routine purchases, manage office supplies contracts and related purchasing documents
• Assist in managing the corporation’s fleet operations, including leasing, maintenance, compliance, budgeting, and reporting to ensure efficiency, safety, and cost-effectiveness.

Required Qualifications

• Bachelor's degree preferred
• Three to five years of experience providing operational support in a professional office setting
• Ability to communicate professionally with people at all levels of the organization and external contacts.
• Knowledge of expense control and financial management
• Knowledge of inventory control policies and procedures.
• Knowledge of purchasing processes and procedures.
• Proficient in Microsoft Office such as Word, Excel, Outlook, etc.
• Must have a valid driver's license, driving experience and be able to drive if needed
• Ability to perform hands on tasks and lift at least 25 pounds

It is strongly preferred that you submit a cover letter with your resume. You may also fax your resume and cover letter to (212)227-6816.

HDC demonstrates a strong commitment to its employees by providing a salary that is competitive and commensurate with experience and excellent benefits, including:

• Health Benefits at a reasonable cost
• Dental and Vision Benefits at no cost
• Retirement savings plan with a generous match and a pension plan
• Paid holiday, vacation, sick time and parental leave
• Professional development opportunities
• Public Service Loan Forgiveness for eligible employees
• Wellness reimbursement
• Back-up Caregiver Benefit

HDC is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

HDC is committed to the full inclusion of all qualified individuals. As part of this commitment, HDC will ensure that persons with disabilities are provided reasonable accommodations.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please complete the reasonable accommodations section on the application or contact Human Resources by emailing jobs@NYCHDC.com.