Administrative and Accounting Assistant

Ascend Talent Solutions Job Description

Job Description – The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work with tenants resolving issues and executing on special requests.

The successful Administrative Coordinator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Administrative Coordinator include the following:

Responsibilities Include

• Answering phones, greeting visitors, assisting tenants with work orders and providing administrative support to the property and asset management team.
• Preparing and updating lease files and abstracts for all tenants ensuring completeness and accuracy.
• Managing and tracking all certificates of insurance ensuring that all coverage levels are in compliance with building standards.
• Codes such items as invoices, vouchers, expense reports, check requests, etc. with correct codes conforming to standard procedures to ensure proper entry into the financial system
• Composing and sending tenant communications to include events, building updates, rent statement information, and specific building issues.
• Planning and supporting tenant appreciation events will be a quarterly responsibility for the Administrative Coordinator.

Position Requirements

• 2 years of previous Administrative Coordinator experience with commercial real estate experience a real plus!
• Highly proficient in Microsoft Word, Excel, and Outlook.
• Professional, reliable, flexible and have a positive, can-do attitude.
• Excellent attention to detail with strong customer service skills and ability to prioritize
• Ability to communicate well in both written and verbal communication forms.
• Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members’ projects.
• Strong interest in real estate.

Education

• Bachelor’s degree preferred or similar work experience

Benefits

• Medical, Dental, and Vision

Compensation

• $24 - $26/hrly