Administrative Support Services Assistant

Incisive. Inclusive. Invested. We’re Axinn.

Experienced, tenacious, and always trial-ready, we are committed to understanding complex legal challenges that impact the future of our clients' businesses, globally.

Focusing on antitrust, intellectual property, and high-stakes litigation, our extensive teams in the U.S. possess deep knowledge and client-side experience across a range of sectors, including technology, healthcare, life sciences, and consumer products.

At Axinn, inclusivity is central to who we are. We have a purpose that goes beyond profit, which includes fostering a fair, welcoming workplace and supporting the communities where we live and work. We actively recognize talent and promote opportunities for all team members. By embracing the unique experiences and perspectives of our people, we fuel creativity and deliver results for our clients.

Under the direct supervision of the Asst. Director of HR & Administration, as well as indirectly under the Facilities and Hospitalities (F&H) Manager, the Administrative Support Services Assistant position has responsibility for the performance of clerical/administrative activities, both primary and as back-up to the legal administrative assistants and the receptionist.

This position will perform a variety of administrative support duties, with limited supervision, and provide on-site overflow logistical assistance. In addition, the position is responsible for the following:

Responsibilities and Duties

General administrative support services

• Provide onsite administrative coverage for CA, including both CA-based and visiting attorneys/staff
• Accept and respond to LAASupport requests, coordinating with on-site personnel in other offices where necessary
• Maintain calendars and contacts
• Room scheduling/reservations (individual and group meetings)
• Make travel arrangements
• Respond timely to emails requesting other assistance

Documentation

• Proofread documents upon attorney request
• Perform photocopying, scanning, faxing, binding, filing, etc.
• Prepare legal correspondence, documents, electronic filings, etc.
• Create and maintain files, prepare new client/matter forms; engagement letters, etc.
• Create binders

Other

• Serve as backup legal admin and reception support during staff absences and office rotations
• Other duties and special projects as assigned

Education, Experience, and Skills Required

• 2+ years of general office/administrative experience required, prior law firm experience is highly preferred
• Excellent communication skills, both verbal and written
• General knowledge of office equipment and tools
• Strong Microsoft Office skills – Word, Excel, PowerPoint, Outlook and various document management tools
• Ability to build rapport with attorneys and professional staff
• Strong organizational skills with great attention to detail
• The ability to work independently but within a team environment

Benefits

At Axinn, we offer market competitive wages and generous benefit options to our valued employees. This includes, but is not limited to, the following:

• Competitive starting pay and annual discretionary bonus and raise eligibility
• Generous paid time off benefits (vacation, personal days, holidays, and sick leave)
• Firm paid short and long-term disability, plus life and accident insurance
• 401(k) Profit Sharing Plan and Cash Balance Retirement Plan with generous employer contributions (please ask for further details re: eligibility requirements)
• Comprehensive medical, dental, and vision insurance options
• Flexible spending and health savings accounts (medical plan dependent)
• Firm paid comprehensive Employee Assistance Program (EAP)
• Student loan refinancing discounts
• Fitness/Gym dues reimbursement program
• Hybrid Schedule: 4-days in office with Fridays work from home unless business needs dictate in-office presence, in which case the schedule would be 5-days in office

Position Details

This is a full-time, benefits eligible, non-exempt level position. Final rate of pay will be commensurate with the incumbent’s experience, with a targeted hiring range of $44.00 - $54.00 per hour (the upper range reserved for highly qualified applicants). This position is currently available in our SF office location only.

Axinn is an equal employment opportunity employer and is committed to creating an environment that draws upon the strength of the diversity of its workforce to achieve excellence in the Firm's field and beyond