Office Services Coordinator

Our client is a well-established private equity firm, is seeking a detail-oriented Office Services Coordinator to join their dynamic team and ensure a seamless and welcoming experience for all employees and guests.

The Office Services Coordinator will play a key role in maintaining daily office operations, providing exceptional support to employees and visitors, and ensuring the office runs smoothly across multiple floors.

• Please note this will be an onsite, 3–6-month contract role w/ potential for conversion based in San Francisco, CA. Pay will be $38/hr.*

Key Responsibilities

• Provide outstanding customer service to all internal and external visitors, ensuring a welcoming and professional experience.
• Interact with employees at all levels, including executive leadership, executive assistants, VIPs, and global personnel, maintaining professionalism and discretion at all times.
• Oversee daily facility operations, resolving issues efficiently and coordinating with building management, IT, and third-party vendors.
• Conduct regular walkthroughs across nine operating floors to identify and address maintenance or repair needs.
• Manage office organization and cleanliness, ensuring a high standard of presentation and functionality.
• Coordinate office maintenance schedules, including cleaning services, HVAC, and other operational systems.
• Collaborate closely with the Office Services team to support meetings and events—book conference rooms, coordinate catering and setup, manage materials, and oversee cleanup.
• Maintain accurate office records and assist with office moves and space planning.
• Build and maintain positive relationships with vendors and service providers to support ongoing facility operations.

Qualifications

• 3+ years of experience in office coordination, facilities management, or corporate hospitality (experience within financial services or professional services preferred).
• Strong interpersonal and communication skills; comfortable interacting with senior executives and high-profile guests.
• Highly organized, proactive, and adaptable in a fast-paced corporate environment.
• Proven ability to manage multiple priorities with exceptional attention to detail.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Bachelor’s degree preferred.

Please submit your resume for immediate consideration!

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