Office Manager

Job Title: Office Manager

Job Description

We are seeking a full-time Office Manager to oversee front desk operations, reception, and office personnel. This role is responsible for supporting office operations, reception services, administrative support functions, workplace readiness, and ensuring a professional, organized, and welcoming office environment.

Responsibilities

• Maintain management of the front desk and main reception area, including supervisory responsibility of front desk and office assistance personnel.
• Conduct routine walkthroughs of office spaces and common areas to identify maintenance, cleanliness, or workplace concerns.
• Partner with the Facilities team on vendor access and oversee visitor registration and reception procedures.
• Ensure compliance with visitor protocol and coordinate ordering and stocking of food, beverages, and office supplies.
• Supervise personnel responsible for maintaining break rooms and coordinate workstation readiness with Facilities and IT.
• Collaborate with the Front Desk team for weekly staff lunch setups and breakdowns.
• Work closely with the Human Resources team on matters related to onsite and offsite company events.
• Manage conference room standards and scheduling processes.
• Partner with the Shipping team and coordinate with the Front Desk team to manage package reception.
• Liaise with building management to resolve minor office issues.
• Perform other related duties as necessary.

Essential Skills

• Minimum of 5 years of relevant experience, with at least 1-2 years in a leadership or training role.
• Strong leadership skills with the ability to motivate teams and drive results in a fast-paced environment.
• Demonstrated proficiency in Google Suite and Microsoft Office.
• Excellent multitasking, communication, and people skills.

Additional Skills & Qualifications

• Minimum High School Diploma or GED.
• Bachelor’s degree in a related field is preferred.
• Experience with office management or administration is preferred.
• Must be able to regularly lift and carry up to 25 lbs.

Work Environment

This position is fully on-site, located in the heart of vibrant West Los Angeles. The work schedule is Monday through Friday, from 8:30 AM to 5:00 PM. The role requires extended periods of sitting at a desk, regular walking/moving around multiple floors and offices, and the ability to lift and carry up to 25 lbs.

Job Type & Location

This is a Permanent position based out of Los Angeles, CA.

Pay and Benefits

The pay range for this position is $75000.00 - $85000.00/yr.

Incentive Bonus Plans

Medical, Dental, Vision benefits

401K with Company Match

10 Paid Holidays

Generous Paid Time Off Packages

Employee Stock Purchase Plan

Paid Parental & Family Leave

and more!

Workplace Type

This is a fully onsite position in Los Angeles,CA.

Application Deadline

This position is anticipated to close on Aug 7, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies.

We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.