Facilities Coordinator ( CMMS Experience )

Job Title: Project Support Coordinator II

Location: Los Angeles,CA, 90045

Duration: 3-6 moths (temp-to-perm opportunity)

pay rate :$28.00 - $35.00/hr

• This position is located at the LAX Con
• RAC and will be responsible for the support of the P3 LAX Con
• RAC site.
• This position will have daily contact with onsite technicians and contractors to maintain the LAX Con
• RAC 2023 site.
• Ideal candidate will understand facilities operations, have experience with a CMMS system, have excellent organizational, computer and administrative skills, and be a quick learner.
• The position reports directly to the onsite Customer Business Manager.

PRINCIPAL DUTIES

• Maintain CMMS database including ensuring proper categorization and timely dispatching of technicians, equipment history and status, generation of work orders, and overall operation of CMMS system to maintain contract compliance.
• Maintain critical inventory tracking system for air filters, PPE, maintenance parts, etc.
• Finance, contract management, admin support functions.
• Maintain Preventative Maintenance schedule in CMMS system.
• Schedule vendors for work on site and document when work is completed.
• Assist with Contract Deliverable Requirements, including gathering data and building reports.
• Attend various meetings; document and distribute meeting minutes.
• Respond to telephone calls and greet visitors at site; be the main POC for the project community including tenants and client via email and phone.
• Effectively communicate and interact with persons of diverse backgrounds and abilities.
• Compose various forms of correspondence to maintain clear communications with all end users.
• Coordinate monthly safety meetings for site.
• Organize and maintain various filing systems, including SharePoint.
• Provide back up for site purchasing duties; create POs, invoice resolution, etc.
• Assist with scheduling and organizing project activities including meetings, training, etc.
• Perform general office duties for site including research.
• Other duties as assigned.

REQUIREMENTS

• Three years’ experience in a Facilities, Property management or Construction environment.
• Proficiency in Microsoft Office Suite; Outlook, Excel, Word required.
• Exceptional customer service skills, excellent verbal and written communications skills are required.
• Experience with a CMMS software.
• Ability to perform sensitive and confidential tasks.
• Determine work priorities, work independently, and follow through on tasks.
• Ability to comprehend contract language, implement and apply as needed to ensure contract deliverables and compliance are achieved.
• Experience in an HR group and bilingual abilities are a plus