Accounting & Office Admin

About Us

Melendrez Trucking, LLC is a family owned trucking company based in Southeast Austin. We’ve been in business for over 20 years and take pride in operating with professionalism and reliability. We are looking for a seasoned administrative professional with strong accounting and office management skills who can step into this role with confidence, independence, and minimal training.

What We’re Looking For

We are seeking an experienced professional who

• Brings common sense, sound judgment, and critical thinking to daily work
• Has strong accounting and QuickBooks experience
• Is proficient in Excel and 10-key entry
• Can work independently and take initiative without constant supervision
• Thrives in a small business environment and can wear multiple hats
• Demonstrates excellent organization, accuracy, and follow-through
• Is bilingual (English/Spanish) – strongly preferred

This role is essential in managing financial records, overseeing payroll, and ensuring the smooth operation of our administrative department. The ideal candidate will possess strong communication skills, a solid understanding of bookkeeping and data entry, and the ability to manage various administrative tasks effectively. This is not an entry-level role.

We expect a candidate who requires little to no training and can contribute value immediately. All interviews are conducted on Saturdays or Sundays only, with no exceptions. This position also requires a minimum two week paid working interview prior to a final employment offer.

Key Responsibilities

• Manage office operations and ensure smooth day to day workflow
• Process sales orders, invoices, and subcontractor payroll processing in QuickBooks with speed and accuracy
• Maintain vendor and subcontractor compliance (W9s, insurance, etc.)
• Communicate effectively with customers, subcontractors, and team members across departments
• Handle a large volume of paperwork and electronic files with precision
• Resolve billing issues and customer concerns proactively
• Prepare and review financial records, bids, and business applications
• Keep accurate account balances and vendor records
• Support leadership in administrative and accounting projects
• Assist with budgeting and financial forecasting
• Manage vendor relationships and oversee accounts payable/receivable
• Provide clerical support including filing, data entry, and document management
• Handle front desk duties including managing multi-line phone systems

Skills & Qualifications

• Proficiency in QuickBooks and Excel
• Strong organizational skills with attention to detail
• Experience in office management and administrative tasks
• Ability to manage schedules effectively and coordinate multiple priorities
• Excellent communication skills, both verbal and written
• Familiarity with bookkeeping principles and payroll processes
• Strong phone etiquette and customer service skills
• Minimum 4 years of professional office and accounting experience (required)
• Ability to solve problems independently and make informed decisions
• Bilingual (English/Spanish) strongly preferred

Join us as we strive for excellence in our accounting practices while fostering a collaborative work environment. We look forward to welcoming a dedicated Accounting Administrator who can contribute to our team's success.

Job Type: Full-time

Pay: $47,500.00 - $72,000.00 per year

Benefits

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person