Healthcare Administrative Assistant

Who We Are

Westminster is a premier retirement community with dedicated and skilled staff, dynamic leadership, innovative services and first class facilities. Our residents are treated compassionately with dignity and respect.

Who You Are

An experienced, hospitality minded candidate to work in a support role as an Administrative Assistant for our Community Administrator, in our Arbour Health Center.

Responsibilities

• Performs general clerical duties, and administrative tasks. Must be proficient with MS Outlook, Word, Excel and PowerPoint programs.
• Provide administrative assistance to the Community Administrator, nurse managers and directors within the Health Center.
• Attend and take detailed minutes for various meetings, including morning meeting, nursing meetings, mentor meetings, and CARES meetings.
• Prepare and modify documents including correspondence, reports, drafts, memos and emails.
• Management of contracts for Health Center department.
• Provides administrative support for CARES program.
• Organize and support mentor meetings, including scheduling, preparing agendas, and documenting discussions and outcomes.
• Maintain office supplies for department.
• Maintain the HCC disaster manuals.
• Plan and execute staff holiday celebrations and appreciation events, ensuring they align with company culture and values.
• Projects a positive image of the organization in dealing with residents, associates, resident family members, and the public.
• Schedules transportation for Health Center residents.

This position will be full-time position. Regular hours will be business hours, Monday - Friday, with some flexibility.

Qualifications

• A minimum of 3 years office experience.
• Must possess strong organizational skills.
• Experience using Microsoft Outlook; Microsoft Word; Excel Spreadsheets; PowerPoint and data entry; working knowledge of computer hardware and software.
• Good communication skills.
• Must have excellent interpersonal skills to interact with residents, resident families, and other associates in a professional manner.

Benefits

• Medical & Dental
• Vision
• Employer paid Life Insurance
• Short Term Disability, Accident, Critical Illness
• Paid Time Off
• 403b Savings Retirement Plan with matching
• Tuition Reimbursement

Visit our website, and apply online at http://www.westminsteraustintx.org/employment.html

Westminster is an Equal Opportunity Employer and values diversity in the workplace.

Westminster was named a TOP WORKPLACE by the Austin American Statesman for the past 12 years in row (2014-2025).

Westminster is an Equal Opportunity Employer and values diversity in the workplace.

Applicant Tracking Software by ExactHire: 35xr80plgr90pn1jvqgk