Part Time Office Manager

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This is a part-time Office Management & Executive Administrative opportunity with a nonprofit/public health-focused organization in the Boston area. The role is 100% onsite, working Tuesday through Thursday from 9:00 AM to 5:00 PM with a one-hour lunch break. The position is scheduled to start on July 28 and is expected to last at least one month, with potential for longer-term consideration. Pay is $24 per hour.

Job Responsibilities

• Serve as the front desk receptionist, greeting visitors and managing incoming calls.
• Monitor and respond to shared organizational email inboxes.
• Receive, sort, and distribute incoming mail and deliveries.
• Coordinate outgoing mail and shipping through vendors such as FedEx, UPS, and postage services.
• Ensure invoices and checks received are forwarded to the Finance team for processing.
• Identify and implement office process improvements and administrative systems.
• Oversee day-to-day office operations, ensuring a clean, organized, and professional environment.
• Manage office supply inventory and coordinate vendor relationships.
• Support office seating arrangements, office moves, onboarding, and offboarding activities.
• Act as liaison between the organization and the building/property management team.
• Maintain emergency preparedness and security-related materials.
• Manage staff calendars, meetings, training schedules, and office events.
• Coordinate logistics for staff gatherings, meetings, catering, and room reservations.
• Provide executive administrative support, including calendar management, travel coordination, expense reports, meeting scheduling, agenda preparation, and note-taking.
• Reconcile monthly credit card statements and maintain departmental records and archives.
• Prepare and edit correspondence, presentations, spreadsheets, and other business documents.
• Handle confidential information with professionalism and discretion.
• Support special projects and additional administrative needs as assigned.

Candidate Qualifications

• Previous experience in office administration, office management, executive assistance, or a related administrative role.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Professional customer service and reception experience.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Experience coordinating meetings, calendars, travel, and events.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong attention to detail and problem-solving skills.
• Comfortable handling confidential information with discretion.
• Experience working with vendors, facilities coordination, and office operations is preferred.
• Ability to provide occasional onboarding support and basic administrative coordination.

Qualified and interested candidates are encouraged to apply today for immediate consideration.

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