Legal Secretary - Large International Law Firm

Calling on all Legal Secretaries with a passion for billing! This prestigious international law firm is seeking an experienced Legal Secretary to provide billing and legal administrative support to several senior attorneys in their dynamic DC office. In this role, you will be instrumental partnering closely with attorneys to deliver top-of-the-line service to clients and ensure workflow runs seamlessly.

This is a great opportunity to join an elite firm with beautiful offices and a culture committed to excellence and development. If you are ready to take your career and skill set to a new chapter, send us your resume today!

Key Responsibilities

• Manage a high-volume of billing for attorneys, including tracking prebills, reviewing and editing invoices and collaborating with Billing Specialists to finalize bills.
• Provide high-level legal administrative support to numerous attorneys on the firm’s International Trade Team.
• Draft, prepare, proofread, and edit legal documents, reports, memoranda, and correspondence.
• Coordinate meetings, calendars, travel arrangements, and corresponding itineraries.
• Handle all incoming correspondence, triage phone calls, emails, and messages to ensure inquiries are properly prioritized and addressed promptly.
• Prepare and process expense reports and client invoices, as well as oversee processing new clients.
• Maintain overall organization and accessibility of all files and documentation, ensuring materials are distributed properly and in a timely manner.

Why You’ll Love Working Here

• Global law firm located in the heart of DC, with an office culture that is committed to pro bono, diversity, and a warm, inclusive work environment.
• Generous compensation commensurate with the firm’s prestige.
• This position is approved for a hybrid work model, providing flexibility to work remotely one (1) day a week.

What We’re Looking For

• Experience with billing. You have at least five (5) or more years of prior Legal Secretary experience supporting partners and substantial billing knowledge.
• Technically fluent. You are an expert with the Microsoft Office Suite and familiar with other legal software programs.
• Detailed. You know how critical quality work is in a legal case and are thorough with your work. Your work product is free of typos, and grammatical/spelling errors.
• Service-oriented. You always put the client first and deliver top service, demonstrating polished and professional communication and delivery.
• On the ball. You are an excellent multitasker and work well in a fast-paced legal environment. Juggling competing asks, tasks, and deadlines without dropping the ball is one of your strengths.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed.

Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Pay: $85,000.00 - $100,000.00 per year

Benefits

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Washington, DC 20006