Bilingual Office Manager

We are seeking a proactive and organized Administrative Coordinator with exceptional attention to detail and the ability to manage multiple priorities efficiently and experience in the construction industry

This role provides essential administrative and operational support to the management team, ensuring smooth daily operations and excellent customer service in a dynamic environment.

Key Responsibilities

• Manage daily office operations to maintain efficiency and organization.
• Handle phone calls, emails, and visitor inquiries in a professional manner.
• Support management with scheduling, correspondence, and documentation.
• Maintain accurate financial and administrative records, including transactions and reports.
• Coordinate purchasing and inventory of office supplies.
• Assist with onboarding new employees and HR-related tasks.
• Prepare reports, spreadsheets, and presentations as needed.
• Contribute to process improvement and team development initiatives.

Qualifications

• 2–5 years of experience in office administration or a related role.
• Bilingual in English and Spanish (required).
• Strong written and verbal communication skills in both languages.
• Proficient in Microsoft Office and general administrative software.
• Knowledge of basic bookkeeping and recordkeeping practices.
• Excellent organizational and multitasking abilities.
• Reliable, self-motivated, and able to work in a fast-paced environment.
• Experience in the construction industry

Education

• Associate’s or Bachelor’s degree in Business Administration, Office Management, or a related field preferred.
• Additional certifications in administration, accounting, or HR are a plus.

Perks & Benefits

• Competitive salary based on experience
• 401(k) with company match
• Health, Vision, and Dental Insurance
• Paid Time Off & Holiday Pay
• Recognition programs and performance bonuses
• Opportunities for continuing education and career growth

At Colleague, we provide a fair and equal employment opportunity for all candidates regardless of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity/expression, age, marital status, disability, or any other legally protected characteristic. Colleague promotes individuals solely based on qualifications for the position to be filled.

Job Type: Full-time

Pay: $65,000.00 - $70,000.00 per year

Work Location: In person