Administrative Assistant

We are looking for an experienced Administrative Assistant to support daily office operations. This Long-term Contract opportunity is ideal for someone who enjoys creating a welcoming environment, keeping administrative tasks organized, and providing dependable support to a busy workplace.

The role requires a detail-oriented approach, strong communication skills, and the ability to handle front-of-office responsibilities with discretion and efficiency.

Responsibilities

• Serve as the first point of contact for visitors, clients, and staff by maintaining an orderly and welcoming reception area.
• Greet arriving guests, assist with sign-in procedures, and ensure employees are informed promptly when visitors are on-site.
• Handle incoming mail, packages, and deliveries by sorting and distributing items accurately and in a timely manner.
• Answer inbound calls and direct inquiries to the appropriate team members while providing courteous and helpful service.
• Perform a range of administrative tasks such as data entry, document preparation, calendar support, and general office coordination.
• Support meeting logistics by welcoming attendees and helping create a smooth arrival experience for clients and executives.
• Protect sensitive information and demonstrate sound judgment when interacting with leadership, employees, and external guests.