Administrative Assistant to the Pastor

St. Raphael the Archangel Catholic Church

Employment Type

Full Time

Location

Raleigh, NC

Posted Date

July 23, 2026

Schedule

This is a full-time, professional, ministerial position. The typical workweek will be 37.5 hours including some weekends, holidays, and evening work for events. These times include, but are not limited to, the Christmas season, Holy Week / Easter, and after Mass functions.

Position Summary

Saint Raphael the Archangel Catholic Parish of Raleigh, a vibrant, multicultural, multi-generational parish of over 3,700 families, including a dynamic pre-school and K-8 school is seeking an Administrative Assistant to the Pastor. The Administrative Assistant to the Pastor provides a welcoming, bilingual presence at the parish reception desk during walk-in hours from Tuesday to Thursday.

Mondays and Fridays are spent updating sacramental registers, Mass intentions, and with other administrative tasks. This person also supports the pastor in managing the process and paperwork related to marriage preparation.

Key Responsibilities

• Greet and direct visitors and callers to the parish office, address inquiries and guide them to the appropriate person or area.
• Exercise discretion, confidentiality, and professionalism at all times.
• Manage calendar/schedule of the Pastor.
• Confirm and prepare meetings, scheduling spaces and resources as needed.
• Draft correspondence, particularly regarding permission letters for parishioners and clergy relating to marriages.
• Maintain and manage the parish’s Mass intention program with an online platform.
• Support clergy in preparing couples for marriage in compliance with Diocesan guidelines and liturgical norms.
• Manage official parish sacramental registers, recording baptisms, first Eucharist, Confirmations, marriages, anointing of the sick, and deaths.
• Assist in the preparation of diocesan reports.

Minimum Requirements

• Must be a practicing Roman Catholic with a history of involvement in parish ministry.
• Prior administrative work experience.
• Must be proficient in Microsoft Office, Excel, Google Drive and email systems.
• Must be a self-starter and possess excellent organizational skills.
• Excellent communication skills both in the written and spoken word.
• Fluency in Spanish is required.
• Employment is contingent upon passing a criminal background and reference check; must complete Diocese-sponsored Safe Environment Training upon hire.

Position Start Date: ASAP