Procurement Specialist

Job Title: Procurement Specialist

Department: Operations

Classification: Exempt

Job Summary

The Procurement Specialist is responsible for managing purchasing activities, supplier coordination, material planning to support construction projects and/or production operations, and assisting procurement managers as needed.

This position requires both day-to-day execution and problem-solving, working closely with internal teams and external vendors to maintain schedules, control costs, and ensure supply continuity.

Duties/Responsibilities

• Process and manage purchase orders for materials, equipment, and services
• Solicit, evaluate, and compare vendor quotes to ensure competitive pricing and quality
• Coordinate with internal stakeholders (Project Managers, Operations, Engineering, Production, etc.) to confirm material needs and timelines
• Track orders, deliveries, and back-orders to ensure alignment with project or production schedules
• Communicate with vendors regarding lead times, shipment status, and issue resolution
• Resolve invoice discrepancies in partnership with accounting/finance teams
• Maintain accurate purchasing records, cost coding, and documentation within ERP systems
• Monitor inventory levels and support materials planning to avoid shortages or overstocking
• Assist with demand planning, forecasting, and reorder point management
• Support supplier relationship management, including performance tracking and issue resolution
• Identify opportunities for cost savings, process improvements, and bulk purchasing strategies
• Ensure compliance with procurement policies, contracts, and company standards
• Proactively identify and mitigate supply chain risks or delays
• Assist procurement managers as needed.
• Performs other related duties as assigned.

Required Skills/Abilities

• Proven leadership and mentorship skills; ability to manage teams across multiple projects.
• Advanced knowledge of construction processes, project controls, scheduling software Microsoft, Procore, and financial reporting tools.
• Strong interpersonal and negotiation skills; capable of building consensus among diverse stakeholders.
• Excellent written and verbal communication, analytical thinking, and problem-solving abilities.
• Ability to perform under pressure, prioritize effectively, and make data-driven decisions.
• Strong business acumen with a track record of delivering profitable and high-quality projects.
• Proficient in Microsoft Office Suite, Bluebeam, and project management platforms.
• Ability to read and interpret complex architectural and engineering drawings.

Education and Experience

• 3–8+ years of purchasing experience in construction, manufacturing, or a related industry
• Strong knowledge of materials, equipment, and supply chain processes
• Experience with ERP/MRP systems (e.g., Viewpoint, Sage, Procore, or similar)
• Proficiency in Microsoft Excel and Microsoft Office Suite
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Effective communication skills with both internal teams and external vendors
• Valid North Carolina Driver’s License.

Requirements

Physical Requirements

The physical requirements for an office job typically include the ability to sit for extended periods, use a computer and other office equipment, and occasionally lift or carry office supplies up to 20 pounds. The role may require occasional standing, walking, or bending to file documents, attend meetings, or move between office areas.

Must be able to sit, stand, and walk for extended periods; regular travel to job sites required. Ability to safely navigate active construction environments, including uneven surfaces and elevated areas. Occasionally lift and carry materials or equipment up to 25 lbs. Comfortable working in a dynamic environment with moderate to high noise levels.