Office Manager/ Administrative & Billing Coordinator

Office Manager / Administrative & Billing Coordinator

Wooster & Associates – Civil Engineering Consultants

Pittsburgh, Pennsylvania | Full-Time

Wooster & Associates is seeking a reliable and organized Office Manager / Administrative & Billing Coordinator to support the daily operations of our civil engineering consulting office. This position combines administrative support with basic accounting and project billing responsibilities.

Responsibilities

• Prepare and process client invoices and project billing
• Assist with accounts payable and receivable
• Maintain office records and administrative files
• Coordinate general office operations and supplies
• Support engineers with reports, proposals, and documentation
• Manage phone calls, correspondence, and scheduling
• Assist with timesheets and expense tracking

Qualifications

• Experience in office administration, bookkeeping, or billing
• Strong organizational and communication skills
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Experience with QuickBooks or accounting software preferred
• Experience in an engineering, construction, or professional services office is a plus

Wooster & Associates provides engineering and consulting services for transportation, municipal, and development projects throughout the region. We offer a professional, team-oriented work environment excellent benefits and competitive compensation based on experience.

Interested candidates should submit a resume and brief cover letter to jcrosby@dewooster.com.