ADMINISTRATIVE ASSISTANT JOB DESCRIPTION

Administrative Assistant will provide administrative support to Area Managers and local employees. Duties include general clerical, receptionist and project work as needed.

Primary Responsibilities

• Enter new applications of new hires and provide orientation/on-boarding procedures including all company policies.
• Perform all duties of day/night time payroll and submit it in a timely manner
• Ensure all fixed punches are fixed and perform manual payroll for no clock employees.
• Work on pay days and distribute paychecks to all properties.
• Answer incoming calls and take messages during office hours for Area Manager.
• Available to call and receive calls from all managers and employees, during office hours.
• Uphold a professional image of the companies by responding quickly to requests, communicated issues at contracted properties to area manager, and communicating professionally to all customers and employees.
• Work with Human Resources and contracted properties in a timely manner to report and resolve any incident report.
• Follow up on all new hire paperwork during office hours.
• Maintain local management files on employees. Update their personnel file as needed.
• Follow up with incident reports making Doctor’s appointments for employees and translating if needed.
• Make and send the expense reports monthly
• Translate the security training for employees to obtain the badge at the airport and make sure the employees understand the safety and security policies.
• Translate for all employee issues and requests by properties.
• Sign for and distribute UPS, USPS, and FEDEX packages accordingly.
• Be the Liaison to the home office for any administrative items, supply orders, HR communications, payroll needs, etc.
• Any assigned office projects for Area Manager as needed.Maintain set working hours weekly, with some flexibility to work extra hours occasionally.
• Perform general clerical duties to include, but not limited photocopying, faxing, mailing, filing, etc.
• Meet and greet potential candidates and visitors.
• Other basic office duties as assigned.

Knowledge and Skills Requirements

Basic reading, writing and arithmetic skills required. This is normally acquired through a high school diploma or equivalent.

Knowledge of Microsoft Office, Outlook and Excel preferred. Intermediate typing skills needed.

Bilingual - Ability to read, write, and speak Spanish and English.

A valid driver license is required.

Office hours: 8:30 am to 5:30 pm with 30 minutes for lunch.