LEGAL SECRETARY I

ATTORNEY GENERAL (DEPT OF LAW)

LEGAL SECRETARY I

Job Location

Address

15 S. 15th Ave., Phoenix, AZ

Posting Details

Salary: $40,000

Grade: 15

Closing Date: Until Filled

Job Summary

The Arizona Attorney General’s Office State Government Division/Licensing & Enforcement Section is seeking a Legal Secretary I.

Remote Options: This position may be eligible for Remote Work two days a week.

Job Duties

Attorneys in LES provide legal services to 30 professional licensing boards. This position will provide legal secretarial support to those attorneys. The Legal Secretary I will interact with client agencies and courts in the acquisition of case file related materials and calendaring information.

This position will entail proofreading and formatting of legal correspondence, memoranda, pleadings, briefs, legal opinions, and appellate briefs. This position will also involve exhibit preparation and the filing of legal documents in various judicial venues. This position will also provide backup assistance to other team members as needed.

Knowledge, Skills & Abilities (KSAs)

Knowledge of legal formats and requirements for a wide variety of legal documents

Knowledge of the rules and procedures for all state, appellate and federal courts

Knowledge of the attorney/client relationship, including the need for confidentiality and discretion

Knowledge of state and office policies and procedures

Knowledge of software programs

Knowledge to know what they do not know and ask questions

Skill in typing, proofreading and word/data processing

Skill in grammar, punctuation, spelling and editing

Skill in composing correspondence

Skill in effective oral and written communication

Skill in the utilization or word processing programs for efficient and accurate formatting for final documentation production

Skill in interpersonal relations necessary for effective team work, cooperation and conflict resolution

Skill in taking pride in their work

Ability to handle a large volume of work with competing deadlines

Ability to prioritizes workload of numerous attorneys

Ability to be a team player

Ability to proof their own work for accuracy

Ability to understand the task before beginning it

Ability to display courteous and professional behavior

Ability to assist attorneys with organizing materials for trial preparation

Ability to feel comfortable asking questions and seeking assistance

Ability to care about the quality of the work that they perform and in the final work product

Selective Preference(s)

Pre-Employment Requirements

All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment.

Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits

The Attorney General's Office offers a comprehensive benefits package to include:

Student Loan Assistance

Sick leave

Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)

Vacation with 10 paid holidays per year

Health and dental insurance

Retirement plan

Life insurance and long-term disability insurance

Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

Contact Us

If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at humanresources@azag.gov.

During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov.

The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices.

The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.